Documentation Manager

Job Advert to Documentation Manager

Job Summary

The Documentation Manager is responsible for managing document control and reporting for OSP projects, ensuring accurate registration, distribution, revision control, storage and retrieval of project records using the ZTE system. The role oversees as-built documentation, progress and quality reports, project data uploads, digital archiving and project handover packages, while coordinating with engineers, subcontractors, customers and internal teams to ensure document accuracy, consistency and compliance with company and customer requirements.

Location: Delta
Employment Type: Full-time

Job Responsibilities:

• Support the establishment and maintenance of a structured document control framework for OSP projects, covering document classification, coding, version control, storage, retrieval, retention, and disposal to comply with company standards and customer requirements.
• Utilize the ZTE system to receive, register, distribute, and track all project documents, including design drawings, technical specifications, BOQ, correspondence, permits, progress reports, and meeting minutes.
• Assist the area manager in controlling on-site progress and compiling progress and quality reports. Complete the data upload system.
• Control of drawings and document revisions: Ensure timely release of the latest approved versions to the site and stakeholders, withdraw obsolete or superseded documents, and maintain a clear document register and revision history.
• Manage the full lifecycle of as-built documentation, including as-built drawings, splice schematics, test reports, measurement records, acceptance certificates, and the project closure manual package.
• Digitize and archive site records by scanning paper documents and organizing progress photos, site instructions, and daily reports collected from field engineers and subcontractors.
• Train and guide engineers, site supervisors, and subcontractors in document control procedures and templates to ensure consistency and compliance in document practices.
• Coordinate with customers, partners, and internal departments to resolve document-related inquiries and standardize formats, while reporting document status, risks, and issues to the project management team.

Requirements:

• Diploma or Bachelor's degree in Administration, Information/Library Management, Records Management, Engineering Management or a related field.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and PDF processing tools, with experience in management systems.
• Ability to read and interpret engineering drawings (CAD/DWG, PDF) and understand drawing conventions is preferred; familiarity with as-built documentation is a strong plus.
• High attention to detail, strong organizational and multi-tasking skills, with the discipline to maintain accurate registers under time pressure.
• Willing to travel occasionally to construction sites to collect and verify field documentation.

Interested Candidates should send Cover Letter and Resume to: [email protected] using the job title as the subject of the mail.

Validity – 31st October 2026.

Job Type: Full-time

Work Location: In person