Documentation Officer – Climate Resilience Project

Job Title: Documentation Officer – Climate Resilience Project

Location: Bhopal, Madhya Pradesh
Employment Type: Full-Time
Work Mode: Field-based and office-based
Experience: Relevant experience in documentation and report writing is preferred
Salary: As per experience and organisational norms

About the Project

The project focuses on strengthening climate resilience and reducing the impact of extreme heat on communities in Bhopal. Activities include field assessments, implementation of heat-mitigation interventions, community engagement, and monitoring project progress.

Job Summary

We are looking for a Documentation Officer to maintain accurate project records, document field activities, prepare reports, and develop case studies and community stories. The selected candidate will work closely with the Project Manager, M&E team, technical team, and Community Mobilisers to ensure that project information is properly documented and submitted on time.

Key Responsibilities

• Project Reporting
• Prepare monthly, quarterly, and annual project reports.
• Compile activity updates and field information received from the project team.
• Ensure reports are accurate, well-structured, and submitted within deadlines.
• Maintain records of project activities, achievements, and progress.
• Field Documentation
• Visit project sites to document activities and implementation progress.
• Take photographs and videos of project activities, ensuring proper captions and relevant details.
• Prepare field visit reports and maintain an organised photo and video archive.
• Coordinate with team members to collect missing information and supporting evidence.
• Case Studies and Communication
• Identify and document community stories, project achievements, and good practices.
• Prepare case studies and beneficiary stories based on verified field information.
• Draft content for presentations, newsletters, and project communication materials as required.
• Ensure that photographs, stories, and personal information are collected and used with appropriate consent.
• Data and Record Management
• Maintain an organised digital filing system for reports, photographs, videos, and supporting documents.
• Coordinate with the M&E team to obtain verified project data and indicators for reporting.
• Check the consistency of activity information and supporting evidence before including it in reports.
• Ensure documents are properly named, dated, stored, and easy to retrieve.
• Team Coordination
• Coordinate with the Project Manager, M&E team, technical team, and Community Mobilisers to collect project updates.
• Follow up on pending information and documentation requirements.
• Maintain a monthly documentation and reporting schedule.
• Highlight gaps in information or evidence to the concerned team members in a timely manner.

Eligibility Criteria

• Graduate or postgraduate degree in Journalism, Mass Communication, English, Social Sciences, Development Studies, or a relevant field.
• Relevant experience in documentation, report writing, content development, or project communication is preferred.
• Good written communication skills in English and Hindi.
• Proficiency in MS Word, Excel, and PowerPoint.
• Ability to prepare structured reports, case studies, and field documentation.
• Basic photography and video documentation skills.
• Good organisational skills and attention to detail.
• Willingness to undertake field visits across Bhopal.

How to Apply

Interested candidates may apply through Indeed with an updated CV. Candidates with relevant experience in project documentation, report writing, field reporting, and case study development are encouraged to apply.

Pay: ₹20,000.00 - ₹32,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Education:

• Bachelor's (Required)

Location:

• Bhopal, Madhya Pradesh (Required)

Work Location: In person