DOCUMENTATION OFFICER

About the role

Responsible for ensuring that the company complies with all applicable Philippine laws, regulations, and industry standards. The role promotes a culture of integrity and ethical conduct by developing compliance programs, monitoring adherence, and addressing regulatory requirements across the organization.

KEY RESPONSIBILITIES

• Ensure company compliance with all relevant Philippine laws, regulations, and government agencies, including but not limited to BIR, SEC, DOLE and other regulatory bodies.
• Monitor and interpret regulatory changes and ensure timely implementation within the organization.
• Facilitate the renewal and maintenance of all business permits, licenses and registrations.
• Process and manage documentation for DOLE Alien Employment Permits (AEP) and 9G Working Visas for foreign employees.
• Develop, review and implement internal compliance policies and procedures.
• Conduct compliance risk assessments and recommend corrective actions where necessary.
• Provide compliance training and guidance to employees to ensure awareness of legal and ethical standards.
• Investigate compliance issues, violations, or complaints and recommend appropriate resolutions.
• Maintain accurate records of compliance activities, filings and reports.
• Coordinate with internal departments and external regulators during audits, inspections, and inquiries.

QUALIFICATION

• Proven experience in compliance, legal, audit, or a related field
• Strong knowledge of Philippine laws, regulations, and compliance standards
• Excellent analytical and problem-solving skills
• Strong communication and interpersonal skills, with the ability to conduct training
• High level of integrity and professionalism
• Ability to work independently and manage multiple tasks efficiently