Documentation Officer

Duties & Responsibilities

• Prepared, verified, and processed documents required for land ownership transfer and tax declaration from seller to buyer.
• Reviewed and validated property documents such as TIN, Deed of Absolute Sale, Certificate of Title, Tax Declaration, Tax Receipts, and eCAR requirements.
• Processed and coordinated BIR requirements, including eCAR applications, Transfer Tax, Documentary Stamp Tax, BIR forms, and tax clearances.
• Prepared and submitted documentary requirements for Registry of Deeds transactions, including title transfer, annotation, mortgage, and registration.
• Coordinated with BIR, Registry of Deeds, Assessor’s Office, Pag-IBIG, and liaison officers to facilitate property transfer and registration.
• Monitored and followed up the status of transferred titles, tax declarations, payments, and other pending documents.
• Prepared requests for Certified True Copies of Titles, Tax Declarations, and other property-related documents.
• Assisted in the cancellation of old tax declarations and processing of new tax declarations under the buyer’s name.
• Checked and validated the completeness and accuracy of documents prior to submission to government offices and funding institutions.
• Coordinated with buyers, internal departments, and external agencies regarding documentary requirements and transaction updates.
• Prepared weekly reports and maintained organized records of ongoing and completed property transactions.
• Performed other administrative and documentation-related tasks as assigned by the supervisor.