Documentation Officer

Job Title: Documentation Officer

Job Summary

We are looking for a detail-oriented and organized Documentation Officer to manage, maintain, and control company documents and records. The ideal candidate will ensure proper documentation, accurate record-keeping, timely document processing, and compliance with company policies and procedures.

Key Responsibilities

• Prepare, review, organize, and maintain company documents and records.
• Ensure proper filing, indexing, and retrieval of physical and digital documents.
• Maintain document registers, trackers, and record management systems.
• Verify documents for accuracy, completeness, and compliance with established requirements.
• Coordinate with relevant departments to collect, update, and process required documentation.
• Monitor document revisions and ensure the latest versions are available to authorized personnel.
• Maintain confidentiality and security of sensitive information.
• Track pending documents, approvals, renewals, and submission deadlines.
• Prepare documentation reports and provide administrative support when required.
• Ensure compliance with company policies, documentation procedures, and applicable standards.

Requirements & Qualifications

• Bachelor's degree in Business Administration, Management, or a relevant field.
• Previous experience in documentation, record management, or administration will be preferred.
• Proficiency in MS Office, particularly Microsoft Excel and Word.
• Strong communication and time-management skills.
• Attention to detail and ability to manage multiple tasks.
• Ability to maintain confidentiality and work effectively within a team.

Key Skills: Document Control, Record Management, Data Entry, MS Excel, Filing & Archiving, Administrative Support, Reporting, and Attention to Detail.