Documentation Specialist

About the role

Asticom Technology Inc is seeking a Documentation Specialist on a contract basis to join our growing team in Mandaluyong City, Metro Manila. This role is fundamental to maintaining the integrity and accessibility of our organisational knowledge and records. As a Documentation Specialist, you will be responsible for creating, organising, maintaining and controlling documentation across the company, ensuring that all records are accurate, accessible and compliant with regulatory requirements. This position plays a critical role in supporting operational efficiency and enabling informed decision-making throughout the organisation.

Key responsibilities

• Creating, formatting and maintaining comprehensive documentation including standard operating procedures, policies, technical manuals and process guides
• Implementing and managing records management systems to ensure proper organisation, storage and retrieval of documents
• Establishing and enforcing documentation standards and best practices across the organisation
• Conducting regular audits of records to verify accuracy, completeness and compliance with retention policies
• Coordinating with various departments to collect information and ensure timely updates to documentation
• Managing document control procedures including version control, approvals and distribution
• Maintaining metadata and filing systems to facilitate efficient document retrieval and archival
• Ensuring compliance with regulatory requirements and data protection legislation in all documentation practices
• Training staff on documentation procedures and records management protocols
• Monitoring and reporting on documentation metrics and compliance status

What we're looking for

• Proven experience in records management, document control or related administrative roles
• Strong proficiency with document management systems and digital filing platforms
• Excellent attention to detail with the ability to identify and correct inconsistencies
• Advanced organisational and time management skills with the capacity to handle multiple projects simultaneously
• Knowledge of compliance requirements, data protection standards and regulatory frameworks relevant to documentation
• Proficiency in Microsoft Office applications and document management software
• Strong written and verbal communication skills with the ability to explain complex procedures clearly
• Ability to work both independently and collaboratively within cross-functional teams
• Experience with version control and change management processes
• Familiarity with ISO standards, quality management systems or similar documentation frameworks is desirable
• Certification in records management or document control is preferred but not essential

What we offer

Working with Asticom Technology Inc provides an opportunity to contribute meaningfully to a dynamic organisation. We offer a competitive contract position with the flexibility to work in a structured role where your contributions directly impact operational efficiency. Our team environment fosters collaboration and continuous learning, allowing you to develop your expertise in records management and documentation systems. We are committed to providing professional development opportunities and recognise the value of skilled documentation specialists in supporting our business objectives.

About us

Asticom Technology Inc is a forward-thinking technology company committed to delivering innovative solutions and maintaining the highest standards of operational excellence. We believe that effective organisation, clear communication and meticulous documentation are essential to our success. Our organisation values efficiency, accuracy and compliance, and we invest in our team members who share these principles. We foster a professional environment where attention to detail is recognised and rewarded, and where employees can contribute to meaningful work that supports the broader goals of the company.

To apply for this position, please submit your CV and a cover letter outlining your relevant experience in records management and documentation control. Apply now to join our team at Asticom Technology Inc.