Documentation Specialist

Documentation Specialist at Toolad Location: United States — 100% Remote

Job Type: Full Time

Salary: $54,000 - $62,000 per year

The Role Toolad has an opening for a Documentation Specialist supporting advertising, creative campaigns, social media, events, client service, audience engagement, and performance reporting. The person in this role will maintain accurate documents, records, files, and controlled documentation. This full-time position is 100% remote and open to candidates throughout the United States.

What You'll Do

• Maintain accurate, organized records and supporting documentation for advertising, creative campaigns, social media, events, client service, audience engagement, and performance reporting, making sure files can be found and reviewed when needed in the Documentation Specialist role at Toolad.
• Check documents and records for completeness, correct naming, required fields, approvals, and version accuracy as part of the Documentation Specialist role at Toolad.
• Apply approved templates, formatting, file-naming, classification, and retention standards across creative advertising and campaign work in this Documentation Specialist position.
• Track missing documents, expired records, required signatures, and outstanding corrections for the Toolad team as part of Documentation Specialist work.
• Prepare document packages, status summaries, or records for review by the appropriate team while supporting creative advertising and campaign work in the Documentation Specialist role at Toolad.
• Protect confidential records and maintain controlled access to sensitive files as part of day-to-day Documentation Specialist responsibilities at Toolad.

What You Bring

• Strong document organization, proofreading, data-entry, and attention-to-detail skills for the Documentation Specialist opening at Toolad.
• Comfort using document-management systems, shared drives, spreadsheets, and word-processing tools.
• Ability to follow naming, version-control, retention, and access procedures consistently.
• Clear written communication when requesting corrections or missing documents.
• Reliable time management and accurate recordkeeping.
• A pre-employment background check is required.

Work Details

• Employment type: Full Time
• Work arrangement: 100% Remote — United States
• Experience level: Associate
• Base salary: $54,000 - $62,000 per year

Apply Submit your resume and complete the online application. Please make sure your contact information and work history are current before submitting.