Documentation Specialist KMD

Job highlights

• Requirements:Education: Bachelors degree in a relevant field such as Technical Writing,English,Business Administration,or a related discipline . A certification in document control or records management is advantageous .
• Experience: Previous experience as a Documentation Specialist,Technical Writer,or in a similar role is preferred .

Hindustan Latex Family Planning Promotion Trust is looking for Documentation Specialist KMD to join our dynamic team and embark on a rewarding career journey

• As a Documentation Specialist, your role is to create, manage, and maintain various types of documents and records within an organization
• You will be responsible for ensuring that documentation is accurate, organized, and easily accessible for internal teams and stakeholders
• Your attention to detail and ability to organize information will contribute to the efficient functioning of processes and the overall effectiveness of the organization
• Responsibilities:Document Creation and Editing: Create and edit documents, including policies, procedures, work instructions, manuals, reports, and forms
• Ensure accuracy, clarity, and consistency in content, grammar, and formatting
• Document Management: Establish and maintain a document management system to organize and control the lifecycle of documents
• Implement version control, naming conventions, and file structures to facilitate easy retrieval and access
• Review and Approval: Collaborate with subject matter experts and stakeholders to review and obtain approval for documents
• Ensure compliance with organizational standards, industry regulations, and quality requirements
• Document Control: Implement document control processes, including document numbering, distribution, and tracking
• Maintain accurate records of document revisions, approvals, and obsolete documents
• Document Retrieval and Accessibility: Develop systems and processes to ensure the efficient retrieval and accessibility of documents for authorized personnel
• Ensure that appropriate security measures are in place to protect sensitive or confidential information
• Training and Communication: Provide training and support to users on document management processes and tools
• Communicate updates and changes to document templates, standards, and procedures to relevant stakeholders
• Continuous Improvement: Regularly assess and improve document management processes and systems
• Identify opportunities to streamline processes, enhance efficiency, and reduce errors
• Compliance and Auditing: Ensure compliance with applicable regulatory requirements, industry standards, and quality management systems
• Support internal and external audits related to document management processes
• Collaboration and Cross-Functional Support: Collaborate with different departments and teams to understand their documentation needs
• Provide guidance and support on document creation, management, and retrieval
• Requirements:Education: Bachelor's degree in a relevant field such as Technical Writing, English, Business Administration, or a related discipline
• A certification in document control or records management is advantageous
• Experience: Previous experience as a Documentation Specialist, Technical Writer, or in a similar role is preferred
• Experience in document control and management within a regulated industry is a plus
• Technical Writing Skills: Excellent written communication skills with a focus on creating clear, concise, and well-organized documentation
• Ability to present complex information in a user-friendly manner
• Attention to Detail: Meticulous attention to detail to ensure accuracy, consistency, and adherence to document standards
• Strong proofreading and editing skills
• Organizational Skills: Strong organizational skills to manage multiple documents, prioritize tasks, and meet deadlines
• Ability to establish and maintain document control systems effectively
• Document Management Software: Familiarity with document management software systems and tools
• Experience with electronic document management systems (EDMS) is desirable
• Collaboration and Communication: Strong interpersonal skills to collaborate with cross-functional teams and gather information effectively
• Ability to communicate and present information clearly and professionally
• Problem-solving Abilities: Strong analytical and problem-solving skills to address document-related issues and find practical solutions
• Ability to identify process improvement opportunities
• Compliance and Quality Mindset: Understanding of regulatory requirements and quality management systems related to documentation control
• Knowledge of relevant industry standards (ISO, FDA, etc