Documentation Staff

Job Title: Logistics Documentation SpecialistJob Summary

The Logistics Documentation Specialist is responsible for preparing, reviewing, and managing all documentation related to the transportation and shipment of goods. This role ensures compliance with local and international regulations, accuracy of shipping documents, and smooth coordination with internal teams, clients, and external partners.

Key Responsibilities

• Prepare and process shipping documents such as:
• Bill of Lading (B/L)
• Commercial Invoice
• Packing List
• Certificate of Origin
• Delivery Receipts
• Ensure all documentation complies with customs, import/export, and regulatory requirements
• Coordinate with freight forwarders, shipping lines, and customs brokers
• Verify accuracy of shipment details (quantity, weight, destination, etc.)
• Maintain organized records of all logistics and shipping documents
• Track shipments and update internal systems or clients on status
• Resolve documentation discrepancies and shipment issues
• Support audits and compliance checks
• Communicate with suppliers, warehouses, and customers regarding documentation needs

Qualifications

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related field
• 1–3 years of experience in logistics, shipping, or documentation (preferred)
• Knowledge of import/export processes and international trade regulations
• Familiarity with shipping terms (Incoterms)
• Proficiency in Microsoft Office (Excel, Word)
• Experience with ERP or logistics systems is an advantage

Skills & Competencies

• Strong attention to detail and accuracy
• Good organizational and time management skills
• Effective communication and coordination skills
• Problem-solving ability
• Ability to work under pressure and meet deadlines

Work Environment

• Office-based with coordination across warehouses, ports, and logistics partners
• May require extended hours during peak shipment periods

Pay: Php19,000.00 - Php20,000.00 per month

Benefits:

• Company events
• Free parking
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Work from home

Work Location: In person