Documents Controller

We are looking for an experienced and highly organized Female Document Controller to manage company and project documentation. The candidate must be excellent in document preparation, filing, tracking, formatting, record keeping, and maintaining proper document control procedures.

Key Responsibilities:

• Prepare, organize, review, file, and maintain project and company documents.
• Maintain proper document numbering, revision control, registers, and tracking logs.
• Prepare and manage letters, transmittals, submissions, reports, quotations, forms, and other official documents.
• Ensure all documents are properly named, formatted, dated, approved, and stored.
• Maintain soft-copy and hard-copy filing systems in a clear and organized manner.
• Track incoming and outgoing documents, approvals, comments, and pending submissions.
• Follow up with staff, clients, consultants, and suppliers for required documentation.
• Maintain updated Excel registers for submissions, approvals, correspondence, and project records.
• Scan, archive, retrieve, and distribute documents when required.
• Check documents for completeness, accuracy, formatting, and consistency before submission.
• Maintain confidentiality of company and client information.
• Support management in preparing project documentation, reports, presentations, and administrative records.
• Ensure old and superseded document versions are properly controlled and archived.

Requirements:

• Excellent knowledge of Microsoft Word, Excel, PowerPoint, PDF editing, and document formatting.
• Strong experience in document control, administration, or project documentation.
• Excellent English writing and communication skills.
• Very good typing, filing, and computer skills.
• Strong attention to detail and ability to identify documentation errors.
• Ability to manage multiple projects and deadlines simultaneously.
• Experience preparing professional reports, letters, tables, registers, and submissions.
• Knowledge of document numbering, revision control, and document registers.
• UAE experience in an engineering, surveying, construction, consultancy, or technical company is preferred.

Preferred Candidate:
A highly organized, responsible, professional, and detail-oriented person who can independently manage complete project documentation with minimal supervision.

Pay: AED2,500.00 - AED3,000.00 per month

Work Location: In person