Documents Controller - Construction

The Document Controller is responsible for managing, organizing, tracking, and maintaining all technical, commercial, and project-related documents for marble and natural stone projects.

Key Responsibilities:

A. Project Document Control

• Establish and maintain a systematic filing system for each project.
• Maintain document registers for drawings, material submittals, technical submissions, correspondence, inspection requests, and approvals.
• Monitor document status, submission dates, revision numbers, approval dates, and outstanding actions.
• Ensure that the latest approved documents are circulated to the concerned departments and site teams.
• Maintain electronic and hard-copy project records in accordance with company and project procedures.

B. Marble Material Submittals and Approvals

• Prepare and coordinate material submittal packages for marble, granite, and other natural stone materials.
• Maintain records of marble type, origin, colour, finish, thickness, dimensions, and other specified material characteristics.
• Coordinate the submission of samples, technical data sheets, certificates, test reports, and other required supporting documents.
• Track material approval status with consultants, clients, and main contractors.
• Follow up on rejected, commented, or pending submissions and coordinate resubmissions with the technical team.
• Maintain approved material sample references in project documentation.

C. Shop Drawings and Technical Documents

• Register and track marble shop drawings, setting-out drawings, cutting details, fabrication drawings, and installation details, where applicable.
• Coordinate drawing submissions and revisions with the drafting, engineering, and project teams.
• Track consultant and contractor comments and ensure revised documents are resubmitted within agreed deadlines.
• Coordinate the distribution of approved drawings to site teams and fabrication personnel.
• Maintain records of as-built drawings and final technical documentation when required.

D. Project Correspondence

• Register incoming and outgoing letters, emails, technical queries, requests for information (RFIs), and transmittals.
• Maintain correspondence records between the company, client, consultant, main contractor, and subcontractors.
• Track responses, approval deadlines, pending clarifications, and outstanding actions.
• Prepare transmittals and document submission logs.

E. Site and Inspection Documentation

• Coordinate documentation for material inspections, site inspections, installation inspections, and related quality-control activities.
• Raise MIR, WIR, NCR clearance, Work completion certificates, method statements, induction papers as per project requirements.

Requirements:

• Prior experience in document control for construction, marble, or other building materials projects is preferred.
• Experience handling technical submittals, shop drawings, material approvals, inspection records, and project correspondence.
• Proficiency in Microsoft Excel, Word, and PDF document management tools.
• Good written and verbal English communication skills.
• Willing to work in sharjah.

Pay: From AED5,000.00 per month

Work Location: In person