Donation Center Coordinator

Job Title: Donation Center Coordinator

Job Type: Full Time

Job Status: Non-Exempt (Hourly)

Reports to: Campus Operations & Safety Manager

Position Summary

The Donation Center Coordinator manages the Community Campus Donation Center and provides hands-on support with the cleanliness, organization, and daily operation of the building. This includes receiving and organizing donations, operating the Donation Center, tracking distributed items, preparing spaces for events, housekeeping duties in assigned common areas, and assisting the Building Operations Manager and facilities team as needed. This position will also serve as the staff liaison for volunteer events, which may occasionally require evening or weekend hours.

Key Responsibilities

Donation Center

• Receive, sort, inspect, and organize donated clothing, shoes, hygiene products, pantry items, and other supplies.
• Set up, stock, and maintain the Donation Center as a clean, welcoming, store-style space.
• Operate the Donation Center during established hours and assist clients while they select needed items.
• Track client visits, distributed items, and available inventory.
• Monitor inventory, rotate seasonal items, remove expired or unusable products, and communicate donation needs.
• Coordinate access to donated items for other PPCS programs and after-hours needs.
• Occasionally pick up donations using a PPCS vehicle.
• Coordinate recycling pickups with Remains LLC.
• Welcome and support volunteers while they are on site.

Campus Operations

• Clean and maintain assigned first-floor and basement common areas, including the lobby, hallways, restrooms, and storage areas.
• Remove trash and recycling and help keep storage and disposal areas safe and organized.
• Prepare rooms for meetings, trainings, and events, including setting up and taking down tables, chairs, equipment, and supplies.
• Move donations, furniture, supplies, and equipment as needed.
• Support the Campus Operations Manager and facilities team with daily building needs, special projects, and minor repairs within the employee’s ability and training.
• Report safety, maintenance, and facility concerns promptly.
• Follow PPCS safety, sanitation, vehicle-use, and facility procedures.
• Perform other related duties as assigned.

Qualifications

High school diploma or equivalent preferred.

Relevant experience in donation management, housekeeping, facilities, inventory, maintenance, retail, or a similar hands-on role preferred.

Strong organizational skills and ability to work independently and respond to changing priorities.

Ability to interact respectfully with clients, staff, donors, volunteers, vendors, and Campus partners.

Valid driver’s license, acceptable driving record, and ability to meet PPCS vehicle-use requirements.

Commitment to the mission and values of Peter & Paul Community Services.

Physical Requirements

Ability to regularly stand, walk, bend, reach, push, pull, and climb stairs.

Ability to lift and move up to 50 pounds and move furniture, donation bins, boxes, and supplies, using assistance for heavier or awkward items.

Ability to work throughout the Campus, including storage, basement, and loading areas.

Ability to drive a PPCS passenger or cargo van when assigned.

Supervisory Responsibility: none

Work Environment: This position operates in a professional environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.