EA-Admin

Job highlights

• Bachelor’s degree in Business Administration or Commerce with 2–6 years experience in executive assistant or office management roles, expertise in calendar management and onboarding/offboarding processes
• Manage senior leaders’ calendars, coordinate onboarding/offboarding and access compliance, support salary processing, organize meetings and events, maintain admin documentation, and drive process improvements

EA-Admin (Executive Assistant – Administration)

Join our dynamic Admin team in Pune as an EA-Admin, where you will serve as the linchpin for smooth day-to-day operations and executive support. Reporting to senior leadership, you will manage complex calendars, coordinate stakeholder interactions, and oversee critical onboarding, access, and compliance activities. If you are a proactive administrator with 2–6 years of experience and enjoy driving operational excellence, we would love to meet you.

Responsibilities:

1. Provide comprehensive calendar management for senior leaders, including scheduling meetings, events, and travel arrangements.
2. Own end-to-end onboarding and offboarding processes: documentation, IT & HR coordination, laptop allocation, tracker updates, and access provisioning/de-provisioning.
3. Administer physical and logical access reviews, ensuring compliance with company security policies and timely resolution of access-related queries.
4. Support monthly retainer administration, including salary processing, reimbursements, and tracker maintenance.
5. Coordinate logistics for internal/external meetings, townhalls, and leadership or client visits; ensure seamless event execution.
6. Serve as the primary liaison for cross-functional stakeholders, ensuring effective communication and timely follow-up on action items.
7. Maintain and update process manuals, shared folders, and knowledge repositories; track invoices and purchase orders for the Admin function.
8. Handle miscellaneous administrative tasks such as stationery management, visitor coordination, and executive expense processing.
9. Drive continuous improvement initiatives to streamline administrative workflows and enhance service delivery.
10. Provide back-up support for other administrative team members as needed, ensuring uninterrupted business operations.

Requirements:

1. Bachelor’s degree in Business Administration, Commerce, or a related discipline.
2. 2–6 years of proven experience in executive assistant, administrative, or office management roles.
3. Demonstrated expertise in calendar management, stakeholder coordination, and general administrative functions.
4. Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
5. Excellent verbal and written communication skills with strong interpersonal abilities.
6. High attention to detail, strong organizational capabilities, and the ability to manage multiple priorities in a fast-paced environment.
7. Familiarity with onboarding/offboarding processes, access management, and compliance protocols.
8. Ability to work from Pune and join within a 1-month notice period.

Nice to Have:

1. Exposure to supporting global analytics or professional services teams.
2. Experience with event planning and logistics management.
3. Knowledge of ERP or procurement systems for invoice and purchase-order processing.
4. Certification or training in office administration, project coordination, or process improvement (e.g., Lean, Six Sigma).
5. Proficiency with collaboration tools such as MS Teams, SharePoint, or similar platforms.