EA & Admin

Position: Executive Assistant (EA) – HR Admin
Location: Tricity Office, Panchkula
Experience: 2–3 Years
Employment Type: Full-Time
Organization: Shoolini University

Role Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant – Admin to support senior management while managing key HR administrative operations at the Tricity Office.

Roles & Responsibilities

Executive Assistance

• Manage the calendar, meetings, appointments, and schedules of senior management.
• Coordinate internal and external meetings, including scheduling, follow-ups, and meeting documentation.
• Handle emails, calls, correspondence, and other communication on behalf of management.
• Prepare presentations, reports, MIS, and other management documents.
• Coordinate with internal departments and external stakeholders to ensure timely execution of tasks.
• Maintain confidentiality of sensitive business and employee information.

Administration

• Manage day-to-day administrative activities and ensure smooth functioning of the office.
• Coordinate with vendors, service providers, and internal teams for office requirements.
• Manage office supplies, records, and administrative documentation.
• Coordinate travel, accommodation, transportation, and other arrangements for management and employees.
• Support meetings, events, and official activities.
• Handle other administrative and HR responsibilities assigned by management.

Required Skills

• 2–3 years of relevant experience in Executive Assistance, HR Operations, Administration, or a similar role.
• Excellent verbal and written communication skills.
• Strong organizational, coordination, and follow-up skills.
• Good knowledge of MS Office, particularly Excel, Word, and PowerPoint.
• Ability to handle multiple priorities and work under deadlines.
• Good problem-solving and decision-making skills.
• High level of professionalism and confidentiality.
• Proactive approach with strong attention to detail.
• Ability to work independently as well as collaboratively with different teams.

Educational Qualification

• Bachelor's degree in any discipline.

Preferred Experience

Experience in education, higher education, EdTech, corporate, or professional services will be preferred.

Work Location: In person