EA & Office Manager

Executive Assistant / Office Manager

Our client is seeking a highly organized and proactive Executive Assistant / Office Manager to support leadership and oversee daily office operations within the construction industry. Responsibilities include executive administrative support, scheduling, vendor and subcontractor coordination, document management, office administration, and light accounting/AP tasks.

For Immediate considerations please email your resumes directly to Thiago de Matos [email protected]

Key Responsibilities:

• Provide administrative support to company leadership, including calendar management, scheduling, meeting coordination, and correspondence.
• Oversee daily office operations, ensuring administrative processes run efficiently and effectively.
• Coordinate with vendors, subcontractors, and internal team members to support ongoing business and project needs.
• Maintain organized files, contracts, project documentation, and company records.
• Assist with onboarding, office logistics, IT coordination, and general administrative needs.
• Support light accounting functions, including accounts payable, invoice processing, expense tracking, and basic bookkeeping.
• Assist with data entry, reporting, document preparation, and other operational tasks as needed.

Qualifications:

• Previous experience in office management, executive assistance, or a similar administrative role.
• Strong organizational, communication, and time-management skills with excellent attention to detail.
• Ability to prioritize competing deadlines, work independently, and anticipate leadership's needs.
• Experience with light accounting, accounts payable, or bookkeeping.
• Proficiency in Microsoft Office and general business software.
• QuickBooks and Procore experience are strong pluses.
• Construction industry experience is preferred but not required.