EA / Executive Assistant To The Director/CMD/CEO

Roles and Responsibilities

Candidate must be willing and living to work in Bhopal MP

Exciting Opportunity: Role of the Executive Assistant to the Director is pivotal in ensuring smooth operations within the HR department. This position involves managing the Director's schedule, coordinating meetings, handling correspondence, and assisting with various HR-related projects. Additionally, the role requires maintaining confidentiality, demonstrating excellent organizational skills, and fostering effective communication within the team and with external stakeholders.

• Manage calendars for the Director/CEO, ensuring efficient scheduling and coordination of meetings, appointments, and events.
• Provide administrative support to the Director/CEO by handling correspondence, emails, and phone calls.
• Assist with recruitment processes by preparing documents and coordinating interviews.
• Perform secretarial activities such as letter drafting, filing, and record-keeping.
  Preparing and organizing documents for meetings and presentations.
  • Handling email correspondence and acting as a point of contact for the Director.
  • Coordinating travel arrangements and itineraries.
  • Assisting with HR project management and administrative tasks as needed.
  • Ensuring confidentiality and discretion in all matters.
• The ideal candidate should possess strong interpersonal skills, attention to detail, and the ability to multitask in a fast-paced environment. Proficiency in office software and a professional demeanor are also essential for this role.

JOB DESCRIPTION EXECUTIVE ASSISTANT TO DIRECTOR

Position: Executive Assistant to Director
Department: Executive Office / Management
Reporting To: Director
Location: Bhopal / As Assigned
Experience: 2–6 Years

Key Responsibilities

• Manage Director’s calendar, meetings, appointments and travel.
• Handle emails, calls, correspondence and confidential documents.
• Coordinate with HR, Recruitment, Finance, Operations and other departments.
• Track management tasks, deadlines and action points.
• Prepare MIS, presentations, reports and meeting minutes.
• Ensure timely follow-up and closure of Director’s instructions.
• Support strategic projects, business development and special assignments.
• Maintain complete confidentiality and professional communication.

Key Skills

• Excellent communication & coordination.
• Strong MS Office / Excel / PowerPoint skills.
• Good follow-up and time-management ability.
• Proactive, organized and result-oriented.
• High confidentiality, integrity and professionalism.

KPI

Timely Execution | Follow-up & Closure | MIS Accuracy | Coordination | Confidentiality

How to Apply:

If you are a motivated and detail-oriented professional looking to contribute to a dynamic team, we invite you to apply! Send your resume to [email protected] with the subject line "Application: "EA / Executive Assistant To The Director/CEO"