EA Executive

Job Description Executive Assistant (EA)

Designation: Executive Assistant (EA)
Location: Thane / Mumbai
Experience: 1–3 Years

Role Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support the Business Unit Head in managing day-to-day administrative, coordination, and business-related activities.

The ideal candidate should have excellent communication and interpersonal skills, strong follow-up capabilities, good attention to detail, and the ability to manage multiple priorities in a fast-paced business environment.

Key Responsibilities

• Manage the calendar, meetings, appointments, and schedules of the Business Unit Head.
• Coordinate internal and external meetings, including scheduling, agendas, and meeting logistics.
• Prepare meeting notes, MOMs, presentations, reports, and business updates as required.
• Ensure timely follow-up on action items and commitments arising from meetings.
• Coordinate with internal teams such as Sales, Presales, Delivery, Finance, HR, and Operations for business-related requirements.
• Assist the BU Head in tracking key business activities, targets, reviews, and deliverables.
• Prepare and maintain MIS, trackers, dashboards, and reports.
• Handle confidential business and employee-related information with discretion.
• Coordinate with customers, partners, vendors, and other external stakeholders whenever required.
• Manage travel arrangements, itineraries, hotel bookings, and other logistics for business travel.
• Support leadership meetings, reviews, events, and business initiatives.
• Draft and manage professional emails and business communication on behalf of the BU Head when required.
• Maintain organized records, documents, presentations, and other important business information.
• Proactively identify pending tasks and ensure closure through regular follow-ups.
• Handle ad-hoc assignments and special projects as directed by the BU Head.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Excellent follow-up and coordination skills.
• Good proficiency in MS Excel, PowerPoint, Word, and Outlook.
• Ability to prepare professional presentations and reports.
• Strong attention to detail and accuracy.
• Ability to handle confidential information professionally.
• Multitasking ability and capability to work under tight deadlines.
• Strong interpersonal skills and ability to coordinate with senior stakeholders.
• Proactive approach with a strong sense of ownership.

Desired Candidate Profile

• Graduate in any discipline.
• 1–3 years of experience as an Executive Assistant, Management Trainee, Business Coordinator, or similar role.
• Candidates with experience supporting senior management / business leadership will be preferred.
• Should be comfortable working from the office and coordinating with multiple stakeholders.
• Should demonstrate maturity, professionalism, responsiveness, and discretion.