EA-Finance (Remote)

Job Description: Executive Assistant with Financial Acumen

Position Summary

We are seeking a proactive, detail-oriented Executive Assistant with strong administrative, project coordination, and financial skills to support an executive in a fast-paced, client-facing environment. The ideal candidate is organized, resourceful, professional, and capable of managing competing priorities, handling confidential information, and working independently.

Working Hours

Monday to Friday, 8:00 AM–5:00 PM Pacific Time

Key Responsibilities

• Manage calendars, appointments, meetings, emails, and executive follow-ups.
• Organize client documents, maintain records, prepare engagement letters, and assist with invoicing.
• Coordinate with clients and internal teams while tracking projects, deadlines, and action items using Asana or similar tools.
• Review financial statements, including income statements and balance sheets, with a working knowledge of US GAAP.
• Assist with financial tracking, reporting, data entry, and document preparation.
• Ensure accuracy, consistency, and proper formatting across Excel, Word, and financial reports.
• Research unfamiliar tasks, solve problems independently, and maintain confidentiality.

Required Qualifications

• Strong experience in executive administrative support.
• Familiarity with financial statements and working knowledge of US GAAP.
• High proficiency in Microsoft Excel and strong working knowledge of Microsoft Word and Microsoft 365.
• Familiarity with Asana or similar project management tools.
• Experience using AI tools for research, drafting, document review, and workflow efficiency.
• Excellent organization, attention to detail, proofreading, communication, and problem-solving skills.
• Ability to manage multiple priorities, work independently, and learn new software quickly.
• Professional, client-focused communication and sound judgment.

Required Tools and Systems

• Microsoft 365, Excel, Word, and Microsoft Teams
• Asana or similar project management software
• AI tools, including Microsoft Copilot or equivalent platforms
• Macabacus
• Tagnifi
• VoIP phone system, preferably with an 818 area code

Ideal Candidate

A dependable, friendly, and service-oriented professional who communicates with a polished, helpful tone, demonstrates strong financial and administrative judgment, and proactively identifies solutions before escalating issues.

Pay: Php20,000.00 - Php50,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Opportunities for promotion
• Paid training
• Pay raise
• Work from home

Application Question(s):

• What is your gross monthly pay expectation?
• Are you willing and able to commit to a Monday–Friday night shift schedule (Philippine Time)?
• What city and country are you currently residing in?
• Are you willing to complete our EA assessment tests via TestGorilla and attend a 2-week EA Training if shortlisted?
• Please provide your email address below so we can reach you for updates and scheduling:

Work Location: Remote