EA / Office Assistant

About the role

Ballast Point Architects + Builders is looking for a proactive, tech-savvy all-rounder to join our team. You'll support our Director day-to-day and keep our office running smoothly, so our team can focus on what they do best.

It's a role that mixes EA duties with office management, so no two days look quite the same. You'll manage the Director's calendar, coordinate meetings and team events, and keep our office stocked, tidy, and welcoming for clients. You'll also be our go-to for day-to-day tech — from basic troubleshooting to managing software subscriptions and digital housekeeping.

We're after someone organised, happy to jump between different tasks, and who takes pride in creating a well-run, welcoming environment for clients and team alike. Most of all, we are looking for someone who fits well into our team, bringing their unique skills to the company.

Key responsibilities

• Manage the Director's calendar, scheduling, and meeting coordination

• Triage and manage correspondence and inbox as required

• Support the planning and coordination of training sessions and team events

• Organise and dispatch client gifts and other items as required

• Maintain general office tidiness and organisation across communal spaces

• Monitor, order, and restock office supplies, pantry items, and stationery

• Ensure meeting rooms are clean, equipped, and ready for meetings

• Manage coffee and snack orders for client meetings and office use

• Reviewing and improving company processes

• Key support for our team

• Act as first point of contact for basic IT troubleshooting and liaise with external IT support where needed

About you

• Proven experience in an administrative, EA, or office coordination role

• Highly organised with excellent attention to detail and follow-through

• Genuinely tech-savvy — comfortable learning new software and troubleshooting basic issues

• Confident using Google Workspace, and general office systems

• Strong interpersonal and communication skills

• Ability to juggle multiple priorities and respond flexibly to day-to-day needs

• Ability and confidence to work with us to improve our processes

• A friendly, solutions-focused approach with a genuine interest in fostering a supportive team environment.

• Someone who genuinely looks out for the team - a natural at checking in on people

What Ballast Point Offers

A small, collaborative team where you're not just a cog in the machine, Family friendly, Balmain office, good coffee, dog friendly office, the occasional beer.