EA to Director

Job Description – Executive Assistant to Director

Department: Management / Administration
Location: Guwahati, Assam
Reporting To: Director
Job Summary

We are looking for a well-organized, proactive, and professional Executive Assistant to the Director to provide high-level administrative and coordination support. The candidate will be responsible for managing the Director’s schedule, correspondence, meetings, documentation, and coordination with internal departments and external stakeholders.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and schedules.
• Coordinate and schedule meetings with internal teams, clients, vendors, and other stakeholders.
• Prepare meeting agendas, presentations, reports, and other documents as required.
• Maintain confidentiality of sensitive company and management information.
• Handle emails, correspondence, calls, and other communications on behalf of the Director when required.
• Follow up with different departments on tasks, reports, and pending matters.
• Prepare meeting minutes and ensure timely follow-up on action points.
• Coordinate travel arrangements, hotel bookings, itineraries, and other logistics for the Director.
• Maintain and organize important records, files, and documents.
• Assist the Director in day-to-day administrative and business-related activities.
• Coordinate with senior management and department heads to ensure smooth communication.
• Track important deadlines, commitments, and follow-up activities.
• Perform any other responsibilities assigned by the Director.

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email communication.
• Ability to handle confidential information with discretion.
• Strong follow-up and coordination skills.
• Good drafting and documentation skills.
• Ability to multitask and work under pressure.
• Professional appearance, attitude, and conduct.

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Work Location: In person