EA to Director

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to the Director to provide comprehensive administrative and executive support. The EA will be responsible for managing the Director’s schedule, coordinating meetings, handling communication, preparing reports and presentations, and ensuring smooth coordination with internal teams and external stakeholders.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including scheduling and follow-ups.
• Handle emails, calls, correspondence, and other communications on behalf of the Director.
• Prepare presentations, reports, MIS, meeting agendas, and minutes of meetings.
• Maintain confidential documents, records, and important business information.
• Follow up with internal departments and external stakeholders on pending tasks and commitments.
• Coordinate with clients, vendors, consultants, and business partners as required.
• Track important deadlines, action points, and deliverables and provide timely reminders.
• Assist the Director in day-to-day business and administrative activities.
• Arrange travel, accommodation, transportation, and itineraries when required.
• Prepare and maintain daily/weekly/monthly reports for management review.
• Support the Director in coordinating projects and special assignments.
• Maintain proper documentation and filing of important records.
• Handle sensitive and confidential information with complete discretion.
• Perform any other responsibilities assigned by the Director.

Required Skills

• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Proficiency in MS Office, Excel, PowerPoint, Word, and Outlook.
• Good drafting and email-writing skills.
• Strong follow-up and coordination abilities.
• Ability to multitask and manage multiple priorities.
• Professional and presentable personality.
• Strong attention to detail.
• Ability to work independently and take ownership of assigned tasks.
• High level of confidentiality and professionalism.
• Good problem-solving and decision-making abilities.

Qualification

• Graduate in any discipline.
• MBA/PGDM or relevant professional qualification will be an added advantage.

Preferred Experience

Candidates with experience as Executive Assistant, Personal Assistant, Management Executive, Executive Secretary, or Office Coordinator supporting senior management/directors will be preferred.

Key Competencies

• Executive coordination
• Calendar & meeting management
• Documentation & reporting
• Stakeholder management
• Follow-up & task tracking
• Business communication
• Confidentiality
• Time management
• MS Office proficiency
• Professional etiquette

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person