EA to Functional Heads

• support to enable effective leadership and seamless functioning of department
• requires strong coordination, communication, analytical, stakeholder management

About Our Client A company operating in the energy and natural resources industry, based in Pune.

Job Description Key ResponsibilitiesExecutive & Administrative Support

• Manage the Function Head's calendar, appointments, meetings, and travel schedules.
• Coordinate daily priorities and ensure effective time management.
• Screen and manage communications, emails, and correspondence.
• Prepare reports, presentations, dashboards, meeting agendas, and business documents.
• Maintain departmental records and ensure smooth information flow.

Business Support & Data Analysis

• Analyse departmental data and prepare meaningful insights and reports.
• Interpret complex data sets and provide actionable recommendations.
• Assist in tracking departmental objectives, KPIs, and strategic initiatives.

Meeting & Coordination Management

• Organize functional leadership meetings, reviews, and team discussions.
• Prepare and circulate Minutes of Meetings (MoMs).
• Track action items and ensure timely follow-up and closure.
• Coordinate with cross-functional teams to drive alignment and execution.

Stakeholder Management & Communication

• Act as a key liaison between the Function Head and internal stakeholders.
• Coordinate communication across departments and business functions.
• Draft, review, and manage presentations, correspondence, and reports.
• Support stakeholder engagement and relationship management.
• Coordinate with multiple stakeholders to ensure timely execution.
• Provide regular status updates and management summaries.

Travel & Event Coordination

• Manage domestic and international travel arrangements, itineraries, and accommodations.
• Expense management - She will be filing all reimbursements in ZOHO and ensure that the payment is settled.

Governance & Confidentiality

• Handle sensitive and confidential information with discretion.
• Ensure proper documentation and maintenance of departmental records.
• Support compliance with organizational policies, governance, and reporting requirements.

The Successful Applicant We're Looking For Someone Who Has

• Strong organisational and multitasking skills
• Good communication skills, both written and spoken
• Experience with scheduling tools and office software
• Attention to detail and the ability to handle confidential information
• A proactive and problem-solving mindset

What's on Offer

• Opportunity to work in the energy and natural resources sector
• Competitive salary and benefits
• Professional growth in a supportive environment

If this role in Pune sounds right for you, feel free to apply.

Quote job ref: JN-102026-7121301