EA to MD

Job Description – Executive Assistant (EA) to Managing Director / Director

Position: Executive Assistant (EA) to Managing Director (MD)
Department: Executive Office

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support to the Managing Director. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure smooth day-to-day operations of the executive office while maintaining professionalism and confidentiality.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, prepare agendas, and record minutes of meetings (MOM).
• Draft, review, and manage emails, letters, presentations, and other business correspondence.
• Handle confidential documents and sensitive business information with complete discretion.
• Coordinate with internal departments to ensure timely follow-up on assigned tasks and projects.
• Prepare reports, MIS, presentations, and executive summaries for management review.
• Organize business travel, including flight bookings, hotel reservations, transportation, and itineraries.
• Screen phone calls, visitors, and correspondence on behalf of the Managing Director.
• Monitor pending approvals and ensure timely completion of assigned action items.
• Maintain records, files, contracts, and important business documents.
• Coordinate with clients, vendors, architects, consultants, and other external stakeholders whenever required.
• Assist in organizing board meetings, management meetings, conferences, and corporate events.
• Support administrative functions and ensure efficient office operations.
• Perform any additional responsibilities assigned by the Managing Director.

Pay: ₹22,601.38 - ₹45,970.89 per month

Benefits:

• Provident Fund

Work Location: In person