EA To MD

Job Summary

The Executive Assistant to the Managing Director will work closely with the MD to provide executive, operational, technical, and coordination support. The role will involve managing follow-ups, tracking key projects and action points, coordinating with cross-functional teams, and supporting the MD in meetings, reviews, site visits, and day-to-day business activities.

Key Responsibilities

• Provide executive and operational support to the Managing Director in day-to-day activities.
• Assist the MD in technical, operational, and project-related reviews and follow-ups.
• Coordinate with Engineering, Production, Safety, Sales, Projects, and Site Teams to ensure timely execution of assigned activities.
• Prepare MIS reports, technical reports, presentations, dashboards, and review summaries as required.
• Follow up with concerned departments on MD's instructions, decisions, and action points and ensure timely closure.
• Maintain and organize technical documents, SOPs, reports, compliance records, and other important documents.
• Coordinate with clients, vendors, consultants, and internal teams on matters requiring MD's involvement.
• Assist the MD during site visits, client meetings, audits, project reviews, and technical discussions.
• Support in preparing meeting agendas, minutes of meetings, and action trackers.
• Monitor important deadlines and provide timely reminders and updates to the MD.
• Assist in collecting and analyzing relevant information for management review and decision-making.
• Handle confidential information and maintain professional discretion while working closely with the MD.
• Undertake any other special projects, assignments, or responsibilities entrusted by the Managing Director.

Education & Experience Requirements

• Graduate / Engineer - Mechanical / Electrical / Safety / Industrial / relevant discipline preferred.
• 3-5 years of experience in Executive Assistant, Management Coordination, Technical Coordination, Operations, or a similar role.
• Experience in manufacturing, industrial, engineering, safety, or project-based organizations will be preferred.
• Strong proficiency in MS Excel, PowerPoint, Word, MIS reporting, and documentation.
• Excellent communication, coordination, follow-up, presentation, and organizational skills.
• Ability to understand technical and operational matters and effectively coordinate with multiple stakeholders.
• Strong ability to manage confidential information and work closely with senior management.