ECA Officer

The French International School (FIS) is looking for a full-time, highly organised and competent ECA Officer. The ECA Officer supports the ECA Manager in the design, coordination and promotion of the school’s ECA (Extra-Curricular Activities) Department offerings across all FIS campuses. The role ensures smooth administrative and operational management, clear communication with stakeholders, and the consistent delivery of highquality enrichment experiences aligned with FIS values.

Responsibilities:

• Respond promptly and professionally to enquiries about the ECA Department offerings
• Assist in the coordination, promotion, and implementation of all ECA Department offerings, including activity selection, scheduling, and communications
• Support the setup and maintenance of the EDUKA (database) platform
• Create and update promotional materials and visual content
• Confirmation of facilities and transport bookings, including off-site facilities
• Compile contracts and relevant documentation
• Prepare, update and communicate termly master lists, registration data, and reports; manage registration changes
• Liaise with the Bus Department, Bus Companies and other providers to confirm shuttle bus quotas, timetables, and logistics
• Oversee daily ECA operations on campus, ensuring smooth procedures for student supervision, attendance, safety, and coach coverage
• Coordination of of Student Helpers to support the ECA Department offerings
• Maintain effective communication with all stakeholders
• Monitor ECA sessions, including assembly and dismissal, to ensure student safety and adherence to schedules
• Support the quality assurance of ECA programmes by observing sessions, tracking attendance, and collecting feedback
• Processing of financial transactions and validation of invoices
• Assist with any ad-hoc tasks required by the department

Requirements:

• Minimum of three years’ experience in a similar administrative or coordination role
• Strong proficiency with Google Suite, database, mail merge and report generation
• Fluent spoken and written English and working knowledge of Cantonese (spoken and written); French or Mandarin a plus
• Solid organisational and data management skills
• Experience handling vendor contracts, scheduling systems and activity coordination
• Familiarity with working with students and adolescents

Conditions:

• 39 hours per week - Full time
• Entitled to 5 weeks of annual leave per year
• Medical insurance coverage

Competitive Salary will be offered to the right candidate. Please submit your application (resume and cover letter) via this link: https://fis.zohorecruit.com/jobs/Careers.

All information provided by the applicants will be kept confidential and used for employment-related purpose only.

The French International School - Hong Kong is an equal opportunity employer. At our School, we value all employees and job candidates as unique individuals, and we welcome the variety of experiences they bring to our School. As such, we have a strict non-discrimination policy. We believe everyone should be treated equally regardless of race, gender identification, sexual orientation, national origin, native language, religion, age, disability, marital status, citizenship, genetic information, pregnancy, or any other characteristic protected by local laws and regulations.