Edmonton – Office Manager

Office Manager – Edmonton

Job Title: Office Manager

Location: Edmonton (in-office)

Job Type: Permanent, Full-time

Reports To: Chief Operating Officer

About Us:

Brownlee LLP is a full-service law firm committed to providing the best possible quality of legal services. Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, reflects this commitment.

Position Overview:

The Office Manager is a key member of the firm’s administrative leadership team, responsible for overseeing the day-to-day operations of the local office. This role requires a proactive, organized, and adaptable professional who can manage people, processes, and resources in a confidential and deadline-driven legal environment. The ideal candidate has prior experience in a law firm or professional services setting and understands that the Office Manager will play a critical role in maintaining a productive and professional legal practice by ensuring lawyers are well-supported, staff are well-managed, and operations run smoothly.

Key Responsibilities:

• Operations:
• • Oversee daily office operations, including facilities management, supplies, and equipment.
  • Support billing, timekeeping, and client intake procedures.
  • Assist with the creation of the office budget (which forms part of the annual operating budget) and track expenses against said budget.
  • Assist with the maintenance of firm policies and procedure documents.
• Supervision:
• • Supervise, train, and mentor support staff (legal assistants, paralegals, and administrative personnel), including performance evaluations and minor conflict management.
  • Manage schedules, assignments, and workflows to ensure lawyers receive timely support.
• Culture:
• • Promote a collaborative, respectful, and inclusive office culture aligned with the firm’s values.
  • Act as a liaison between lawyers and staff to facilitate effective communication and resolve operational issues.
  • Plan firm functions, staff meetings, and recognition events to build morale and engagement.
  • Provide coverage and support to the HR Coordinator regarding staff and lawyer recruiting, onboarding, and offboarding.

Qualifications and Competencies:

• Post-secondary education certification with a focus on Business Administration and/or Human Resources;
• A minimum of 7 years of experience with at least 2 years as an Office Manager (or similar senior role) within a professional services environment, ideally at a law firm;
• Superior organizational skills, with the ability to proactively problem-solve and manage competing priorities;
• Strong professional presence and conduct;
• Established knowledge of Microsoft office suite software (e.g., Word, Excel, Teams);
• Ability to work in a fast-paced environment, with strong attention to detail; and
• Superior oral and written communication skills with a collaborative and diplomatic operational style.

What We Offer:

• Competitive salary and comprehensive benefits package.
• Fitness reimbursement, parking, and an RRSP matching program.
• Professional development and continuing education support

How to Apply:

Please submit your resume and a cover letter to [email protected], highlighting your relevant experience and interests.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

WHY STAFF CHOOSE BROWNLEE

With an average employee tenure of almost 5 years, our firm is committed to finding and retaining the best talent in the industry. Roles with our team are about more than getting a job, a position with Brownlee is about joining a team that's been working to shape the future of the legal industry for over 85 years.

Brownlee LLP is more than just a workplace, but a hub of continuous learning and growth. We provide our staff with opportunities for personal and career development through ongoing collaboration, mentorship, and support. Our open and communicative environment encourages every team member to share their ideas and contribute to our innovative legal solutions.

Our team members enjoy a sense of belonging rooted in our shared commitment to serving the communities in which we do business. We foster an inclusive atmosphere that values every contribution and celebrates diversity. Moreover, our comprehensive benefits package and work-life balance initiatives illustrate our dedication to the well-being of our staff. Experience the Brownlee LLP difference today, and pursue a career making a difference in our communities.