Education Administrator - Fixed Term

About Coastguard
New Zealand Coastguard New Zealand is a volunteer-based organisation dedicated to saving lives on the water. We support thousands of volunteers across the country by ensuring they have the equipment, resources, and support they need to operate safely and effectively.

About the role
Coastguard New Zealand is looking for a highly organised and capable Education Administrator on a fixed-term basisfor 9 months to provide essential administrative support across our Education function. This is a varied role where you will help coordinate learner and programme administration, support course delivery, maintain accurate records and education systems, and provide administrative support across academic quality and compliance activities.

Reporting to the Public Education and Learning Design Manager, you will work closely with the wider Education team to support public education, external and user-pays training and PTE programme delivery. You will be involved across the administration cycle, from learner enrolments and course preparation through to records, systems, meetings, documentation and audit support, helping ensure programmes are organised, accurate and ready for delivery.

What you will do

• Coordinate learner enrolments and programme administration, keeping information and documentation complete and on time.
• Support course scheduling, bookings, attendance, venues, resources and learner communications.
• Prepare course documentation and learner materials accurately and to deadline.
• Maintain learner, programme and education records across systems, including Moodle course setup and user access.
• Support moderation, programme reviews, audits and academic quality processes with well-organised evidence.
• Coordinate tutor and contractor administration, meetings, purchase orders and routine financial documentation.
• Respond to learner, tutor and stakeholder enquiries, and suggest practical improvements that reduce duplication.

What you will bring

• Experience in administration, education support, programme coordination or a similar service-focused role.
• Strong organisational and time-management skills, staying accurate across competing priorities and deadlines.
• Excellent attention to detail, with a track record of well-maintained records and electronic filing systems.
• Clear, professional written and verbal communication with learners, tutors and internal stakeholders.
• Strong Microsoft 365 capability and confidence learning learner- and learning-management systems.
• Sound judgement, initiative and reliability, including handling confidential information appropriately.
• Experience in a PTE, tertiary, not-for-profit or community setting, or with Moodle, SELMA, audits or moderation, would be an advantage.

Why Join Coastguard?
You’ll be part of a committed, mission-driven organisation where your work directly supports volunteer lifesavers and contributes to safer waterways across Aotearoa New Zealand.
In addition, we offer a range of benefits to support your wellbeing and help you do your best work:

• Leave and flexibility: Birthday leave; flexible working options (role dependent).
• Health and wellbeing: Flu vaccine vouchers; Southern Cross life, income and critical illness insurance discounts; free, confidential support via our external provider (Vitae).
• Coastguard membership: Free membership for you and your whānau.
• Development and recognition: Career and learning support; staff recognition initiatives; free parking at all Coastguard locations.
• Staff discounts: Boost, Marine Deals, Tower, Explorersafe and more.

How to Apply
To apply: If the above sounds like you, we’d love to hear from you. Please apply via the link below and include your CV and a cover letter telling us why you’re a great fit for the role. We review applications as they come in, so don’t wait too long.

Applications close: 30 September 2026

Coastguard New Zealand is committed to an inclusive workplace where all people feel valued, respected, and able to be their full selves. We encourage applications from across our communities.