Education Coordinator

Job Description: Education Coordinator

Department: Early Learning Program

Reports To: Education Manager

Supervises: Teachers, Assistant Teachers/Teacher’s Aides, Classroom Support Staff, and Parent Educators

Starting Salary: $29.15/hr - $53,053.00 annual

35 hours per week

Full Benefit Package (starting the 1 of the month after 30 days)

403B day one, match up to 7%

Professional development opportunities

Accrued vacation time

Accrued sick time

3 personal days

17 paid holidays (including your birthday)

18% discount on qualifying cell phone bills

Job Summary

This is supervisory work in ACE’s Early Learning Program focusing on the provision of education services for all children, including children with disabilities and Dual Language Learners. The Education Coordinator directly supervises and supports the efforts of assigned Program Centers and their direct service staff to meet and maintain compliance with rules, regulations and requirements. The Education Coordinator shares responsibility for engaging parents, staff and providers in the fields of education, early intervention and related services for children as well as the provision and monitoring of services in accordance with program Performance Standards. The Education Coordinator collaborates with other content area coordinators to ensure a coordinated approach to serving all ELP children and families. The Coordinator travels throughout Lackawanna, Pike, Susquehanna and Wayne Counties to perform essential job duties and to attend professional development opportunities, including out-of -town travel.

Essential Job Responsibilities

• Is aware of, understands, adheres to and is able to articulate:
• Current Community Services resources
• Head Start Performance Standards; and
• Other regulations/policies/procedures/administrative guidance for the provision of quality services
• Manages and supervises daily work performance of direct service education staff including day-to-day work instruction, recommending hiring and discipline, and evaluating performance.
• Conducts regular on-site visits to ascertain needs, monitor, supervise, and support educational staff
• Provides guidance and support to staff with implementation of curriculum/individualization plans and ongoing assessments.
• Utilizes reflective supervision with assigned staff to assist them in evaluating their own performance and developing professional development plans. Monitors professional development plans and offers additional support/resources, as needed. This includes monitoring the induction plan for new PKC staff and Level I to Level II teaching certification.
• Completes probationary and annual evaluations for assigned staff based on classroom monitoring and observations. Develops and implements Performance Improvement Plans, as needed, and provides appropriate follow-up.
• Provides support for direct service staff in the documentation and proper use of the child and family database (COPA) as it relates to education, transition and disabilities.
• Monitors and maintains up-to-date records related to education and special services in the program’s COPA data system in accordance with program performance standards
• Encourages, supports, motivates, and works interactively with program staff to promote school readiness, family engagement, and positive interventions and supports in all aspects of the program.
• Mentors and supports direct service staff by providing guidance and resources to plan appropriately for a child with a known or suspected disability, in accordance with the child’s IEP/IFSP, Head Start Early Learning Framework and Pennsylvania State Laws
• Collects, reviews, and shares screenings, assessments, and classroom observation data as required
• Coordinates the review, scheduling and arrangement of follow-up screenings with program staff
• Assists program staff to structure environments, routines, and interactions that contribute to positive social-emotional outcomes for the children and families in the program.
• Supports staff in completion and coordination of children’s transitions (within program, EHS to HS and transition to school district Pre-K/K)
• Submits reports, correspondence, and related information to Supervisor and Content Area Managers
• Participates in management meetings and planning sessions, as needed.
• Approves/purchases educational materials, supplies for the ELP classrooms. Monitors classroom supply budgets.
• Maintains regular communication with community resources, establishing working relationships that advocate for and support families and children in the program.
• Contributes Education and special services information to the Community Assessment
• Promotes continuous quality improvement and quality assurance efforts for classrooms, the program and the agency.
• Establishes and fosters positive working relationships with local school systems and community partners within the early care and education community, including those serving infants/toddlers, children with special needs and non-English speaking children/families.
• Assists Education Manager in obtaining copies of center child care licenses, STARS certificates, ITERS and ECERS scores/ratings, and CLASS observations for assigned partner locations.
• Attends regularly scheduled meetings and networking opportunities with other coordinators, facilitators, managers, and program staff as related to Program Goals
• Engages in the active supervision of children at all times, ensuring no child is left unattended.
• Keeps children safe by creating and maintaining a Culture of Safety that engages people in identifying safety concerns and working with others to improve strategies used in homes and in centers
• Becomes trained and proficient in effective teaching strategies related to classroom observation tools. Conducts CLASS observations and analyzes information together with child outcome data to build upon staff strengths and address areas in need of improvement through training and resources
• Maintains strict confidentiality of the program’s children, families and staff in accordance with established policies and procedures and applicable law
• Functions as mandated reporter reporting any allegations of alleged child abuse/neglect to appropriate Child Welfare Agency
• Respects and responds appropriately to the culture, language, values, and family structures of each family served
• Participates actively in opportunities for continuous professional development
• Performs related work as required

Curriculum:

• Reviews child assessment data for all children and provides information to the Education Manager for completion of school readiness reports.
• Analyzes data and completes reports related to the provision of education services, guides curriculum and program planning/development/training/coaching in collaboration with Education Manager and Professional Development Specialist, and serves as a resource for staff/parents.
• Coordinates ELP literacy activities - PA One Book, Literacy Contest, Read for the Record, Family Literacy Bags.
• Monitors curriculum fidelity.

EHS:

• Contributes requested information/data to the Education Manager for the completion of EHS and EHS-CCP grant applications, or other grants/reports.
• Provides guidance and support to Parent Educators with implementation of Parents As Teachers (PAT) curriculum, individualized child/family plans and ongoing assessments, including review of lesson plans and Personal Visit Reports (PVR).
• Serves as the Parents As Teachers (PAT) supervisor, including the completion of PAT Annual APR report and monitors the work on Parent educations to ensure all requirements are met.
• Guides Parent Educators in establishing trust and a partnership with the family in setting goals for their child and themselves, supporting parent/child interactions and offering information and activities that align with the family's goals.
• Conducts home visit and Group Connection Monitoring visits in accordance with PAT requirements to ascertain needs, monitor, supervise, and coach Parent Educators and completes necessary documentation.

Special Services:

• Serves as special services advisor and resource person for staff and identifies additional T/TA as needed.
• Collaborates with LEAs/BSUs and other Education Coordinators to coordinate services for children with disabilities - ERs, IEPs/IFSPs, referrals.
• Assists in the development of MOUs with LEAs/BSUs.
• Participates in annual meetings with LEAs to collaborate for dually enrolled children.

State-funded:

• Contributes requested information for the completion of HSSAP and PKC grant applications, or other grants/report, as requested.
• Serves as primary education advisor and resource person for PDE/Pre-K Counts Early Learning Education staff and identifies additional T/TA as needed.
• Provides support and guidance to partners in preparation and completion of PRI visits with state specialist.
• Attends mandatory HSSAP and PKC grantee meetings.
• Oversees and completes necessary documentation of HSSAP/PKC data in PELICAN.

Transition:

• Plans, conducts and completes follow-up for monthly transition meetings.
• Develop, review and update transition materials and parent resources in collaboration with Education Manager and other ELP Staff, as requested.
• Compiles and shares Pre-K and K registration dates/information with program staff.
• Coordinates with other education coordinators to collect and distribute individual transition packets for children
• Shares school district information with the Education Manager for use in the development of MOUs for transition.

Required Knowledge, Skills and Abilities

• Knowledge and use of best practices to engage in positive supportive conversations and interactions with young children.
• Knowledge and use of best practices for integrating family engagement in positive behavior interventions and supports
• Knowledge of best practices in Special Education and Pennsylvania laws that protect children and families with disabilities
• Ability to demonstrate an approach of service delivery that is consistent with the mission of the Early Learning Program
• Intermediate to advanced computer skills. Knowledge of Microsoft Office products, Google Drive, and on-line database systems
• Knowledge and ability to conduct researched-based classroom and home-based observation.

Required Education/Experience

Completion of a Bachelor's Degree in Early Childhood Education or related field from an accredited College or University, and at least two years experience working with children in group settings, preferably with knowledge and expertise in promoting growth and development in children for any of the developmental domains. Valid Driver’s License and automobile insurance required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this Position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, talk, hear and use hands and fingers to operate and handle keyboards and office and/or classroom equipment. The employee is occasionally required to walk and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must be able to travel to various Head Start classroom locations to conduct on-site inspections and observations.

There is occasional lifting and/or moving of up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate
• Possible exposure to blood and bodily fluids or tissues
• Possible exposure to communicable diseases
• Tasks will involve handling implements or utensils, use of public or shared bathroom facilities, computers and telephones
• Position requires travel on a regular/frequent basis that is based within the employee’s assigned geographical area with services being provided directly in local communities and/or in individual’s homes

Non-Discrimination Statement

ACE provides equal employment opportunities to all employees and applicants for employment in every location in which the Agency has facilities. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local laws governing nondiscrimination in employment. The Agency will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, as Amended (ADAAA).

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed

ACE of NEPA is a Drug Free Workplace.

Pay: From $53,053.00 per year

Benefits:

• 401(k) matching
• 403(b)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person