Election Protection Documenter

Job Title: Election Protection Documenter

Reports To: Field Manager (Hays or Caldwell County)

Weekly Hours: 20–35 (3–5 shifts of 6.5–7 hours)

Hourly Rate: 21.50

FLSA: Non-Exempt (temporary)

Remote, Semi-Remote, or Onsite: Onsite at assigned polling places in Hays and Caldwell counties

Driving requirement? No

Start Date: Oct 23, 2026, after required training on Oct 22. Position ends Nov 3, 2026**.**

Summary: You’ll staff a nonpartisan “Voter Help / Ayuda para votar” table outside a polling place during early voting and on Election Day. You’ll help voters get answers and connect them to the right resources. You’ll also keep an accurate written record of what happens at your site. Every voter gets the same help, regardless of who or what they support.

Essential Duties and Responsibilities

Voter Navigation:

• Greeting voters and answering common questions about hours, ID requirements, where to vote, mail ballots, and provisional ballots
• Helping Caldwell County voters confirm their assigned Election Day precinct
• Handing out hotline, mail-ballot, and provisional-ballot cure cards in English and Spanish
• Referring voters with problems to the election protection hotline and notifying your Field Manager
• Providing help in Spanish where able, or connecting voters to a Spanish-speaking teammate or the hotline

Documentation:

• Logging every voter interaction on the shift tally sheet
• Following the Documentation Protocol for any possible incident: written notes first, recording who, what, when, and where, and collecting witness statements when appropriate
• Recording any instruction to move or leave: the time, who gave it, and what was said
• Completing a written closeout at the end of each shift and sending it to your Field Manager

Site Operations and Safety:

• Arriving 15 minutes before your shift to check in with your Field Manager and inspect your supply kit
• Setting up and taking down the table, canopy, and signs outside the 100-foot marker without blocking the voter line or entrance
• Sending scheduled check-ins to your Field Manager, including hourly check-ins at solo sites
• Following heat and break procedures and reporting any safety concern right away

Nonpartisan Conduct:

• Never supporting or opposing any candidate, party, or ballot measure while working. This covers speech, clothing, materials, and social media posts made while on shift
• Never entering the 100-foot zone or polling place while on duty, except to cast your own vote
• Complying politely if anyone asks you to move, documenting it, and calling your Field Manager
• Not photographing or recording voters or the polling place entrance
• Other duties as assigned

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must complete Mano Amiga’s or another organizational partner's paid Election Protection training before your first shift
• Must be available on Election Day, Nov 3, 2026
• Must be available for at least 3 shifts between Oct 23 and Oct 30. Some shifts start at 6:30am or end at 7:30pm, and some fall on weekends
• Must have a phone that can call and text during shifts
• Must be able to work outdoors for a full shift, including in hot weather, with breaks
• Must agree to follow Mano Amiga’s nonpartisan conduct rules for the full term of the position
• Must be 18 or older and eligible to work in the United States
• Preferred: fluency in both English and Spanish
• Preferred: prior election work (poll worker, election protection, voter registration, or hotline), community outreach, or customer service
• No voting history required. Students and first-time voters are encouraged to apply.

Special Skills

• People Skills: Ability to meet people where they are and stay calm, polite, and patient with confused, frustrated, or hostile individuals.
• Language Skills: Ability to explain simple procedures clearly and accurately, and to say “I don’t know, but here’s who does.”
• Writing Skills: Ability to write clear, factual, time-stamped notes by hand without adding opinion.
• Reasoning Ability: Ability to follow written procedures and use good judgment when a situation doesn’t fit the script.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Ethics and Neutrality: Treats every voter the same, and keeps personal political views out of the work.
• Judgment: Knows when to help, when to document, and when to escalate. Doesn’t escalate conflict.
• Interpersonal Skills: Calms conflict, keeps emotions under control, and keeps information confidential.
• Reliability: Arrives on time, keeps commitments, and never leaves a post uncovered.
• Teamwork: Works well with a partner and the Field Manager, and asks for help early.
• Adaptability: Handles long lines, confusion about the rules, weather, and last-minute changes.

Diversity: Shows respect and sensitivity for cultural differences, and promotes a harassment-free environment.

Pay: $21.50 per hour

Expected hours: 20.0 – 35.0 per week

Work Location: In person