Electrical Supervisor

Role & responsibilities

Responsibilities

Job Description

SUMMARY

Administrative Assistant - Service Department is responsible for providing administrative support to ensure efficient operation of the Service Department Office. Supports Service Manager, Assistant Manager, service employees and the Customer through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of electrical concepts, practices and procedures.

RESPONSIBILITIES:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports, permits, bids, contracts and customer appointments
• Maintain filing system
• Order office supplies
• Submit and reconcile reports, spreadsheets and billings
• Provide general support to employees and customers
• Provide information by answering questions, requests and customer inquiries
• Research
• Generate reports and spreadsheets
• Handle multiple projects
• Prepare and monitor invoices
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs
• Manages Access system
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Schedule/setup training rooms, food, etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient
• Receive, sort and distribute the mail
• Answer telephone calls and pass them on

REQUIREMENTS:

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• High school diploma or equivalent
• All other duties as assigned

OTHER:

• Team Player
• Career minded
• Strong attendance record
• Willing and able to learn and grow
• Backup to other members of the team

Company Description

We are a commercial and residential electrical contractor that has been in business for 50+ years because of our focus on our customers and employees. We offer competitive pay and benefits. We are an equal opportunity employer.

Preferred candidate profile