Emergency Management Project Coordinator

WAGE: $28.43 - DOE
DEPARTMENT: Homeland Security (1387 Depot Drive, Ogden UT 84404)
PERSONNEL STATUS: Full Time
BENEFITS: Health, Dental, Vision, Retirement, 401k match, Sick/Vacation, Life Insurance, Short-term Disability, Accident, Critical Illness; Parental Leave; Maternity Leave

JOB OVERVIEW:

Under the general guidance and supervision of the Director of Emergency Management, performs management functions of the following Weber County Emergency Management (WCEM) programs, CERT, Emergency Communications, Volunteer and Donations Management, and the GIS/EOC, as well as assist with emergency plan reviews and updates, training and exercise activities, organizing and scheduling meetings, assisting with office organization and files, assisting the Equipment Technician and any other division duties as assigned.  

ESSENTIAL FUNCTIONS:

Assist with the Weber County CERT Program by scheduling the monthly Weber County CERT Council meetings, preparing an agenda, assisting the Council Chair in conducting the meetings, recording and distributing the meeting minutes, arranging monthly trainings, sending out invitations, setting up the training instructors, conducting the training sessions, setting up and administering the delivery of the two yearly CERT Courses and bi-monthly refreshers, keeping the roster, arranging the trainings with instructors, collecting the fees for the backpacks and equipment purchased by the CERT Course attendees, making sure that all course requirements are met by attendees and planning and executing the mock disaster operations of the final CERT course class.  Maintains all CERT equipment, inventory and maintenance including that within the CERT Truck.  Assist city CERT Council Members with their programs regarding support and mentoring.

Manage the Weber County Emergency Communications/ARES program (Commo Team) and assist the Team Lead with any needs including supporting the monthly meetings, assisting with uniforms, minutes for the meetings, call-out scheduling including for planned events, assist with training needs and overall support for the program.  Assists in the administration of the applicant process.  Bring any equipment concerns and needs to the Homeland Security and Emergency Management Program Director’s attention for the team.  Assist the Logistics Team in making sure that all equipment within the Mobile Command is maintained appropriately for the Commo Team use in support of planned and real events.

Manage the Weber County Emergency Management Volunteer program.  This program will encompass outreach to the residents on emergency preparedness, the training, vetting, exercising of volunteer teams which will assist Donations Management as well as activities associated with a Spontaneous Volunteer Center, Donations Management, Multi-Agency Resource Center, Family Assistance Center, and Family Re-location Center, etc.  These programs require advance training and organization to fulfill their assignments within the Weber County emergency operations annexes and the Comprehensive Emergency Management Plan. 

Attend the Local Emergency Planning Committee meetings monthly which is a federally mandated program and assist with meeting minutes, scheduling, preparing for the annual LEPC Peer Exchange Conference, and assist with any LEPC executive committee needs on behalf of the WCEM Division. 

Assist the Division with administrative duties as needed, to include meeting and training scheduling, agendas, meeting minutes, preparation of training and exercise documents, collecting TIER 2 reports,

filing, organization of emergency management supplies and preparedness materials used for outreach and program activities.   Assists with the grant applications, tracking, reimbursement requests and allocation documentation for the Northern Region Homeland Security Coalition on behalf of Weber, Davis, Morgan, Box Elder, Cache and Rich counties, fire and law enforcement agencies as part of the Division’s Grant Management assignment within the Executive Committee. 

Assist the EM Tech/Planner with the logistics responsibilities for the Weber County Emergency Management department and planning preparedness, as assigned.  Serves as a backup to the EM Tech/Planner regarding equipment management and Logistics Team supervisory duties in their absence.  During a time of declared disasters and/or an extraordinary emergency, performs response work on-scene or in the Emergency Coordination Center when necessary to support response and recovery activities. Assists the Division with preparedness training for Weber County departments, all 15 city emergency managers, special districts, the private sector and volunteer partnering agencies in preparing for, responding to and recovering from disasters and large emergency events in Weber County in support of WCEM objectives.  

Reports to the Director of Emergency Management on a routine daily basis for all volunteer programs and tasks as assigned.  Assists the Emergency Management Technician/Planner/Coordinator with equipment needs and other tasks as assigned by the Director. 

Will train and become familiar with processes and responsibilities of the WCSO Logistics Teams and obtain working knowledge of the maintenance and operational readiness processes of departmental emergency equipment to assist as a back-up for the EM Technician.  Assists the Technician to maintain an accurate and up-to-date inventory of all disaster equipment in Weber County. 

Works within and assists in establishing, coordinating an Emergency Coordination Center (ECC) (and/or the mobile command post) and its on-going staffing and function; assists in the implementation of disaster policies and procedures for operation of the ECC; maintains equipment and supplies for ECC activities as assigned.

Understands and assists in the coordination efforts with county departments and districts when assigned to perform their emergency support function capabilities as outlined in the county Comprehensive Emergency Management Plan (CEMP).

Performs research as necessary for planning and response.

May be asked to assist with planned events within the county as assigned to Emergency Management. 

Other duties as assigned.

Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class. Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without reasonable accommodation.

SUPERVISORY RESPONSIBILITIES:

Volunteers

EDUCATION/EXPERIENCE:

Education: An associate’s degree in an emergency management related field or related to emergency response, public safety, EMT/EMS program, military, etc. or a high school diploma and 2 years of related experience in emergency response, public safety or related field, to include military and EMS/EMT/AEMT in lieu of the degree. 

Education: Two years of emergency management, emergency response, public safety, EMS/EMT, military or related experience. 

Completion of the CERT certificate within first year, CERT Train the Trainer and CERT Program Manager Certificates within first 2 years.  FEMA Professional Development Series and the Advanced Professional Series or Basic Academy training is preferred or agreement to complete the training within the first two years or agreed-upon time frame-frame by the WCEM Director. 

KNOWLEDGE, SKILLS, AND ABILITIES (KSA):

Knowledge: Working knowledge of disaster planning, response, recovery and mitigation.  Skills: Use of emergency communications equipment; logistics; writing and communications; knowledge of standard computer applications, including word processing software; Smart Phone; copy machine; mobile and handheld radio.

Abilities: Ability to effectively organize and schedule facilities and meetings; ability to communicate effectively both verbally and in writing; ability to establish and maintain effective working relationships with other outside agencies, boards, groups and the general public; ability to maintain working partnerships and relationships which help to accomplish emergency management goals and objectives; Ability to make sound decisions.

YOUR SPECIAL QUALIFICATIONS:

Must have or be willing to obtain their Community Emergency Response Team (CERT) Certification within 1 year of starting the position as well as their CERT Train the Trainer and Program Manager Certification within 2 years. 

A HAM radio license is required, or agreement to acquire one within 2 years.

Must possess a valid Utah Driver's license and have a good driving record.

CDL license is preferred but not required. 

Must meet the background qualifications of Weber County/Sheriffs’ Office.

Be willing to work planned events or call-outs during critical incidents in off business hours if needed.  

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.

The employee must also be able to occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may work in outside weather conditions. The

employee may occasionally work near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and/or humid conditions. The noise level in the outside work environment is usually moderate.  The noise level in the office setting work environment is usually quiet.