Employment and Onboarding Coordinator

Company Description

Epworth HealthCare is Victoria’s largest not-for-profit private hospital group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia’s health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients.

At Epworth, we are united in our commitment to fostering a diverse and inclusive workplace—one that is culturally safe and respectful of the enduring cultural and spiritual connections of our people.

We value all differences, ensure equitable practices, and empower individuals to lead and learn inclusively in their everyday interactions. Our goal is to create an environment where everyone feels a genuine sense of belonging.

Our values and purpose define Epworth's approach and delivery. We pride ourselves on communicating and delivering them in a real and meaningful way. Every Patient Matters.

Job Description

Reporting to the Onboarding Lead and working within a collaborative and supportive Talent team, you will play a key role in delivering timely, accurate and high‑quality employment and onboarding support across Epworth.
Your primary focus will be providing coordinated employment and onboarding support and a high standard of customer service to hiring managers, candidates and new starters. You will thrive in a fast‑paced environment, with customer service at the centre of everything you do.

You will make an impact by:

• Preparing and issuing accurate and timely employment contracts, and coordinating the end‑to‑end onboarding process to ensure all new starter information is completed and recorded correctly
• Coordinating visa nominations and sponsorship activities in line with organisational requirements
• Processing pre‑employment screening checks in accordance with Epworth HealthCare policies, protocols and audit requirements
• Ensuring all payroll‑related information for new starters is completed accurately and submitted within required timeframes
• Maintaining consistent, clear and professional communication with hiring managers and internal stakeholders to support smooth recruitment and onboarding outcomes
• Responding to recruitment and onboarding enquiries via the Talent inbox and phone line in line with service expectations
• Working collaboratively and constructively within the Talent team to manage competing priorities
• Handling sensitive matters with professionalism, discretion and confidentiality at all times

Position Description Inherent Requirements

Qualifications

You will bring:

• Experience in fast paced and high volume administrative recruitment related or similar role
• Previous human resources experience in a Healthcare or related environment (desirable)
• Chris21 and Smart Recruiter / Cognology eRecruit technology experience (desirable)
• High level of accuracy and attention to detail
• Highly organised with the ability to effectively manage competing priorities and meet deadlines
• Excellent written and verbal communication skills ; able to communicate with tact and diplomacy.
• Ability to handle sensitive and highly personal information on a daily basis
• Positive ‘can do’ attitude and proactive professional approach
• Ability to work autonomously and as a constructive and participative team member
• Proficient in Microsoft Office applications – confident with learning new software

Additional Information

Why Join Epworth?

It’s the sense of belonging and being part of an organisation and a team that works to make sure that every patient matters. In addition to this, you will have access to:

• Salary package up to $15,900 pre-tax annually, leading to greater take home pay
• The largest educational scholarship program of its kind in Australia
• Ability to purchase up to four additional weeks of leave
• Reduced cost of health services for you and your family at Epworth
• Relocation assistance is available for approved candidates

We welcome applicants from all backgrounds. This includes First Nations peoples, people with disability, mature-age and young job seekers, members of the LGBTIQA+ community, and individuals from all cultural backgrounds. We are committed to providing an equitable, inclusive, and barrier-free recruitment experience for everyone.

If you need support during the application process or would like to discuss reasonable adjustments, we encourage you to let us know what you need to participate fully and confidently. We understand that sharing your needs can feel daunting, so please know that any information you provide will be treated with the utmost confidentiality and respect.

Ready to Make a Difference?

To apply, click the I'm Interested button to attach your CV and cover letter.

For more information about the role, refer to the attached position description or contact [email protected] or call (03) 9426 0606 9426 0606).

It is a condition of employment with Epworth HealthCare, subject to reasonable exemptions, that you have had an annual Influenza vaccination, where this is required under Epworth policy.

As a child safe organisation, all successful applicants are required to satisfactorily clear a National Police Check (conducted by Epworth) and may be required to hold a valid employee Working with Children Check (provided by you).

At Epworth, we believe inclusion and diversity are essential to our culture and values. We focus on fairness and opportunity for all – across race, ability, ethnicity, gender, age, sexuality, cultures and beliefs – that reflect the communities we work in. At Epworth, we care.