Employment Assistant

Raines Feldman Littrell LLP is seeking an experienced Labor & Employment Legal Assistant to provide high-level administrative and legal support to attorneys in a busy labor and employment practice. The ideal candidate will have 5–8 years of experience supporting labor and employment attorneys, strong familiarity with employment litigation and administrative agency matters, excellent organizational skills, and the ability to manage multiple priorities with accuracy, professionalism, and discretion.

Essential Duties and Responsibilities

Labor & Employment Support

· Prepare, revise, proofread, and finalize pleadings, motions, discovery, correspondence, employment agreements, separation agreements, policies, and other employment-related documents.

· File documents electronically in state and federal courts and with applicable administrative agencies.

· Maintain attorney calendars and track deadlines relating to court filings, hearings, depositions, mediations, arbitrations, trials, agency responses, investigations, and client matters.

· Coordinate service of process, court filings, courtesy copies, messenger services, and other filing-related logistics.

· Assist with discovery, including preparation and organization of discovery requests and responses, document productions, subpoenas, and related materials.

· Prepare materials for depositions, mediations, arbitrations, investigations, hearings, and trials.

· Coordinate with court reporters, mediators, arbitrators, expert witnesses, vendors, opposing counsel, and government agencies.

· Monitor litigation, agency, and client deadlines and communicate upcoming deadlines to attorneys.

Administrative Support

· Manage attorney calendars, meetings, travel arrangements, and expense reimbursements.

· Screen and route calls, schedule client and internal meetings, and coordinate conference rooms and Zoom or Microsoft Teams meetings.

· Open new matters and assist with conflicts checks, engagement letters, and matter intake.

· Prepare and distribute client correspondence and maintain organized electronic and physical matter files.

· Enter attorney time and assist with monthly billing, prebill review, and expense processing.

· Process client costs, reimbursements, and vendor invoices as needed.

Team Collaboration

· Work collaboratively with attorneys, paralegals, docketing, billing, conflicts, and administrative staff.

· Assist with depositions, mediations, arbitrations, investigations, hearings, and trials, including onsite support when needed.

· Provide backup support to other attorneys and assist with special projects during periods of increased workload.

Qualifications

· 5–8 years of Labor & Employment Legal Assistant experience in a law firm environment preferred.

· Strong experience supporting employment litigation and employment counseling matters.

· Knowledge of state and federal court procedures, filing requirements, and litigation deadlines.

· Experience supporting multiple attorneys and managing competing priorities in a fast-paced environment.

· Excellent written and verbal communication skills.

· Exceptional attention to detail and organizational skills.

· Ability to work independently, anticipate needs, and exercise sound judgment.

· Professional demeanor and ability to handle sensitive and confidential employee and client information.

Technical Skills

· Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint

· Adobe Acrobat

· Document management systems such as iManage

· Electronic court filing systems, including CM/ECF and PACER

· State court and administrative agency filing systems

· Time entry and billing software such as ProLaw

· Zoom and Microsoft Teams

Key Competencies

· Strong organizational and time-management skills

· Attention to detail and accuracy

· Excellent client service and interpersonal skills

· Ability to manage multiple priorities and deadlines

· Initiative and sound judgment

· Ability to handle confidential and sensitive information appropriately

· Team-oriented and collaborative approach

· Professionalism and discretion

Education

· High school diploma or equivalent required.

· Associate’s or bachelor’s degree preferred.

Salary Range: The anticipated salary range for this position is $90,000–$110,000 annually, depending on experience, qualifications, skills, and geographic location. Employees may also be eligible for discretionary bonuses and a comprehensive benefits package.

Raines Feldman Littrell LLP is an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, veteran status, or any other status protected by applicable law. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

The statements contained in this job description are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. Management reserves the right to modify or assign additional responsibilities as business needs require.