Energy Admin Clerk

Lakeland Co-op is currently seeking a Energy Admin Clerk for our Energy Department in Bonnyville, Alberta.

Who we are:

Lakeland Co-op does business differently. As a co-operative, we believe in working together to serve Western Canadians, delivering profits back to our communities and investing in sustainable growth. We’ve been working to build our community since our association was established in 1984.

What you’ll do:

We are looking for an Energy Admin Clerk who is eager to be a part of a great team, enthusiastic about representing and handling our products, can work alone, and has the skills and desire to provide outstanding customer service.

Our Energy Admin Clerk will:

• Provide administrative support including data entry, document management, recordkeeping, and reporting.
• Dispatch drivers and coordinate daily delivery schedules to ensure efficient routing and customer satisfaction.
• Manage and place fuel orders to maintain adequate inventory levels.
• Prepare and update records related to petroleum deliveries, fuel inventory, maintenance, compliance, pricing, and billing.
• Assist with billing for energy sales items such as fuel, oil, and lubricants.
• Monitor market trends and assist with fuel pricing adjustments; implement approved pricing changes in internal systems.
• Schedule and track repairs and maintenance for vehicles and fuel equipment.
• Assist with location maintenance as needed.
• Ensure all vehicle permits, CVIPs (Commercial Vehicle Inspection Programs), and related documentation are current and compliant.
• Assist with third-party compliance systems such as ISNetworld (ISN) and ComplyWorks, including document uploads, audits, and reporting.
• Keep safety as a top priority Represent Lakeland Co-op in a professional and positive manner

Who you are:

We are seeking candidates with the following preferred qualifications:

• Good communication skills and strong customer services skills
• Honest and trustworthy, strong work ethic, and striving to be the best at what you do
• High school diploma or equivalent; post-secondary education in business administration or related field is an asset.
• Minimum 2 years of administrative experience; experience in the energy, transportation, or petroleum industry is considered an asset.
• Strong working knowledge of dispatching, fuel ordering, and driver coordination.
• Familiarity with ISN, ComplyWorks, and compliance management systems preferred.
• Detail-oriented with excellent organizational and time management skills.
• Proficient in Microsoft Office Suite and comfortable with industry-specific software.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize in a dynamic, fast-paced environment.
• Self-motivated with the ability to work both independently and as part of a team.
• Acceptance of Lakeland Co-op’s Health and Safety Policies and Procedures
• Must be able to pass a Drug & Alcohol Screening and a Criminal Record Check
• Must have a valid driver’s licence and acceptable driver’s abstract

We offer competitive wages, encourage our Team Members to take advantage of learning opportunities in order to grow and develop, and to foster a culture of teamwork and innovation. We embrace diversity and inclusion, and we’re working to create a workplace that is as diverse as the communities we serve.

How to apply:

Please submit your cover letter and resume. This posting will remain open until all positions are filled. We thank all candidates for their interest; however, only those selected to continue in the recruitment process will be contacted.