Engineering Admin Assistant

• Receive, inspect, and verify incoming materials and supplies against delivery orders and purchase orders to ensure accurate receiving records.
• Store materials in designated locations following established storage procedures.
• Issue materials, tools, and equipment according to approved requisitions.
• Maintain accurate inventory records and update stock transactions in the inventory management system.
• Conduct regular stock counts and participate in periodic inventory audits.
• Monitor stock levels and report low inventory or discrepancies to the supervisor.
• Ensure proper labeling, handling, and storage of inventory items.
• Keep the storeroom clean, organized, and compliant with safety standards.
• Prepare inventory reports and documentation as required.
• Coordinate with procurement, warehouse, and other departments regarding stock movements and availability.
• Assist in unloading, loading, and moving materials when necessary.
• Update and maintain a fixed asset listing for all company assets.
• Source, evaluate, and document spare parts or general supplies to ensure purchased items are reliable, durable, and cost-effective.
• Provide general administrative support, including documentation, data entry, filing, and coordination for departmental activities.
• Any other duties as assigned by the reporting manager when required.

Job specification

Education & Experience

• SPM, Certificate, Diploma, or equivalent qualification.
• 1–3 years of experience in a storekeeping, warehouse, or inventory-related role preferred.

Technical Skills

• Basic knowledge of inventory control and storekeeping procedures.
• Familiarity with inventory management systems (e.g., SAP S4 or equivalent ERP systems) for raising Purchase Requisitions (PR) and performing Goods Receiving transactions.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Ability to read and interpret technical manuals, diagrams, or drawings to assist in sourcing and verifying spare parts or materials.
• Experience in using precision measuring tools (e.g., calipers) to verify parts against specifications is an added advantage.
• Forklift operation certification and ability to operate forklift safely is an added advantage.

Soft Skills

• Strong organizational and record-keeping skills.
• High attention to detail and accuracy in handling stock transactions.
• Good communication and interpersonal skills to coordinate with internal departments and external suppliers.
• Ability to work independently as well as part of a team.
• Analytical thinking skills with the ability to troubleshoot, overcome obstacles, and implement effective solutions.
• Ability to identify performance indicators and take corrective actions to improve system efficiency.

Personal Attributes

• Possess a positive, responsible, and self-motivated attitude.
• Demonstrates persistence, good foresight, and strong problem-solving capabilities.
• Reliable, trustworthy, and able to work with minimal supervision.

Working Conditions:

• Based in a warehouse, storeroom, or manufacturing facility environment.
• Requires physical mobility, including prolonged standing, frequent bending, and the ability to lift and move materials up to 20kg in accordance with safety guidelines.
• May require the use of personal protective equipment (PPE) such as safety boots and vests as per site requirements.
• Occasional overtime may be required to support operational needs.