Engineering Admin

Engineering Administrator is responsible for providing administrative and clerical support to the Engineering Department to ensure the smooth operation of daily activities. The role involves maintaining records, preparing reports, coordinating maintenance requests, monitoring documentation, and assisting with departmental purchasing and inventory matters.

Key Responsibilities

• Provide daily administrative and clerical support to the Engineering Department.
• Maintain and update engineering records, files, maintenance logs, and departmental documentation.
• Assist in preparing preventive maintenance schedules, work orders, and maintenance reports.
• Record, monitor, and follow up on maintenance requests and work orders to ensure timely completion.
• Coordinate with other departments regarding maintenance issues, repair requests, and follow-up actions.
• Assist in preparing purchase requisitions for engineering tools, spare parts, equipment, and supplies.
• Monitor inventory records and assist with stock control of engineering materials and spare parts.
• Prepare and maintain records of equipment servicing, inspections, warranties, and contractor visits.
• Assist in preparing departmental reports, meeting minutes, schedules, and other administrative documents.
• Maintain proper filing and documentation for maintenance contracts, invoices, quotations, and service reports.
• Liaise with external contractors and suppliers regarding maintenance appointments, quotations, and documentation.
• Assist in monitoring departmental expenses and maintaining relevant records for budget tracking.
• Ensure all engineering documents are properly recorded, updated, and readily accessible.
• Support compliance documentation relating to safety, fire protection, statutory inspections, and hotel operating requirements.
• Perform any other duties as assigned by the immediate superior or management.

Qualifications and Requirements

• Minimum SPM or equivalent qualification; a Certificate or Diploma in Business Administration or a related field is an advantage.
• Previous administrative experience is preferred; experience in a hotel Engineering Department is an added advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word.
• Good organisational, documentation, and time-management skills.
• Good communication and coordination skills.
• Detail-oriented, responsible, and able to work independently.
• Able to handle multiple tasks and meet deadlines.
• Basic understanding of maintenance documentation, inventory control, and purchasing procedures is an advantage.

Working Relationships

• Internal: Engineering, Housekeeping, Front Office, Finance, Purchasing, Security, and other hotel departments.
• External: Contractors, suppliers, and service providers.

Pay: From RM2,500.00 per month

Benefits:

• Additional leave
• Health insurance
• Maternity leave
• Meal provided

Work Location: In person