Engineering Assistant

Provides administrative and clerical support to the Engineering Department to ensure the efficient coordination of departmental activities, documentation, reporting, and communication. The role assists in maintaining records, monitoring administrative requirements, and supporting the Admin, Planning, and Control Officer in achieving departmental objectives.

RESPONSIBILITIES

• Prepare, organize, and maintain departmental files, records, and documents, both physical and electronic.

• Monitor the receipt, routing, filing, and safekeeping of engineering-related documents.

• Coordinate with internal departments and external stakeholders regarding administrative requirements and document submissions.

• Schedule meetings, prepare meeting materials, and document meeting minutes when required.

• Support the Admin, Planning, and Control Officer in tracking project timelines, departmental activities, and key deliverables.

• Monitor office and engineering supplies inventory and coordinate replenishment when necessary.

• Maintain records of departmental assets, tools, and equipment.