Engineering Coordinator

About the job

Role Description

Responsible for providing administrative and engineering support to ensure the smooth operations of the engineering department. This position reports directly to the Chief Engineer to assist with operations activities to ensure the desired results are met and are consistent with the overall strategy of the department.

Essential duties include, but are not limited to

·      Communicating with various departments and all levels of management to ensure requests are completed in a timely and professional manner.

·      Coordinate and respond to telephone requests from guests and general work orders.

·      Managing calendars and schedules with vendors to ensure preventative programs are maintained and service records are accurate and up to date.

·      Assist with various vendors account and purchasing agents to ensure incoming expenses are registered accurately and transactions are completed.

·      Prepare and submit monthly work order requests for approval.

·      Create and maintain filing systems, ensure it is up to date and accurate.

·      Codes incoming invoices with proper ledgers for cost allocation.

·      Request quotes and order approved supplies.

·      Prepare Purchase orders and Check Requests.

·      Maintain and organize general inventory.

·      Update weekly schedules.

·      Maintain time and attendance –Time Clock Manager/Scheduler.

·      Aid in the reading of all meters on property to ensure proper record keeping.

·      Gives support/service to special projects and events at any given point in time.

Specific Job Knowledge, Skill, and Ability

·       Minimum 5 years of experience as an Engineering Coordinator.

·       Strong verbal and written English communication skills to interact effectively with staff, management, and external partners.

·      Highly organized with strong attention to detail and ability to manage multiple, changing priorities.

·      Demonstrated initiative and ability to work independently, collaborate in a team environment.

·      Demonstrated aptitude for data critical thinking, analytical, and problem-solving skills.

·       Basic English language communication and mathematical skills in order to communicate with co-workers, fully comprehend job assignments, and perform accurate simple arithmetic functions.

·      Ability to remain calm and professional in emergency situations and to effectively deal with internal and external customers, some of whom will require patience, tact, and diplomacy to defuse anger, collect accurate information and solve customer concerns.

·      Must be able to work on weekends, holidays and some overnight shifts.

·      Professional appearance and demeanor. 

Supportive Functions

·      Attending all mandatory meetings and training.

·      Report all suspicious persons or activities, hazardous conditions, etc. to Safety/Security Department.

·      Provide general public assistance, instruction and/or guidance for guests and team member safety in the event of an emergency.

·      Complete all other duties directed by the Chief Engineer or any other authorized executive.

·      Keep the work area neat and organized.

Physical Requirements and/or Unusual Work Hours

·       The ability to perform tasks requiring bending, stooping and kneeling.

·       The ability to grasp, lift, or carry items weighing up to 50 lbs. occasionally waist high.

·       Ability to move and work throughout the hotel for the duration of the shift.

·      Knowledge of general equipment and maintenance equipment.

·      Environmental conditions: Exposure to sun, noise, confined spaces, dust and dirt.

Key Relationships

·      Department Heads

·      Accounting Staff

·      Vendors/Suppliers/Contractors