Engineering Project Administration Executive

Working Days: 5.5 Days (Alt Sat)
Location: Toh Guan

About the Role

We are looking for an Engineering Project Administration Executive to support the Operations Manager and project team in coordinating project schedules, documentation, and day-to-day administrative processes.

The ideal candidate should have experience in engineering project administration, planning, scheduling, and coordination, with strong communication and organisational skills.

Key Responsibilities

• Assist in project planning, scheduling, and coordination.

• Prepare, maintain, and update project schedules and progress reports.

• Read and understand engineering production/project documents and assist with project assessment and analysis.

• Provide administrative and coordination support to the Operations Manager and Project Team.

• Manage and maintain general project documentation and records.

• Prepare and handle project-related documents, including:

  • Scope of Supply
  • Purchase Orders (PO)
  • Delivery Orders (DO)
  • Equipment Hiring / Delivery Orders
  • Subcontractor documents and execution schedules

• Coordinate and monitor subcontractor execution schedules.

• Liaise with project-in-charge personnel, subcontractors, suppliers, and internal teams on project schedules and requirements.

• Follow up on project timelines, deliveries, and outstanding tasks.

• Handle multiple tasks and priorities efficiently.

• Perform other general administrative and project coordination duties as required.

Requirements

• 3–4 years of experience in project administration, planning, scheduling, or coordination.
• Experience in an engineering, mechanical, electrical, or construction-related environment is preferred.
• Candidates with a Mechanical or Electrical Engineering background are encouraged to apply.
• Able to read and understand engineering/project documents and production-related files.
• Good understanding of project scheduling and coordination processes.
• Strong email writing and communication skills.
• Good organisational and time-management skills.
• Able to multitask, work independently, and follow up on project matters effectively.
• Strong interpersonal skills with the ability to liaise confidently with project personnel and subcontractors.

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei