Engineering Secretary

Provide administrative support, manage documents, schedules, reports, correspondence, and assist engineers with project coordination and office tasks.

Key Responsibilities

• Administrative Support: Schedule meetings, manage calendars, and prepare minutes for engineering and project teams.
• Document Management: Maintain and organize technical drawings, permits, contracts, and project files in compliance with company standards.
• Correspondence: Draft, proofread, and distribute official letters, reports, and memos for engineers and project managers.
• Project Coordination: Assist in preparing progress reports, manpower schedules, and safety documentation.
• Communication: Serve as a liaison between engineers, site supervisors, contractors, and suppliers to ensure timely information flow.
• Procurement Assistance: Prepare requisitions and purchase orders, monitor deliveries, and maintain supply records.
• Data Entry & Reporting: Encode project updates, maintain databases, and generate reports for management review.
• Confidentiality: Handle sensitive project and financial information with discretion.

Qualifications

• Bachelor’s degree or diploma in Office Administration, Engineering, or related field.
• At least 1 year and above of experience in administrative or secretarial work, preferably in construction or engineering.
• Proficiency in MS Office applications, Google Workspace and document management systems.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent written and verbal communication skills.
• Familiarity with construction processes, engineering terminology, and project workflows is an advantage.