Engineering Support Executive

Job Summary

We are seeking a detail-oriented and organised Engineering Support Executive to provide administrative, commercial, and documentation support for ongoing engineering projects and maintenance contracts. The role involves coordinating project costing, claims, purchasing, invoicing, contract renewals, and reporting to ensure smooth and efficient departmental operations.

Responsibilities

• Provide administrative and commercial support for ongoing projects and maintenance contracts.
• Prepare monthly progress claims, project cost reports, and related documentation.
• Monitor maintenance contract renewals, outstanding payments, A&A works, and variation orders.
• Process vendor invoices and prepare sales orders.
• Prepare documentation for customer and vendor account creation for the Project, Maintenance, and Solutions sections.
• Coordinate documentation for parts purchases and service-related activities to support the maintenance team.
• Prepare operating and maintenance manuals and other required documentation for customer submission, parts purchases, and service team requirements.
• Maintain accurate and complete records of project and maintenance documentation.
• Act as the department document controller, ensuring the proper handling, tracking, and confidentiality of sensitive documents.

Requirements

• Diploma or Degree in Business Administration, Engineering, or a related discipline.
• 1 to 3 years of experience in accounts administration, project costing, project coordination, or contract administration, preferably in the engineering sector.
• Candidates without direct experience but with relevant engineering sector exposure are welcome to apply.
• Experience in coordinating engineering projects, managing documentation, supporting tenders, and understanding technical drawings and building systems will be an advantage.
• Proficient in Microsoft Office; experience with SAP is preferred.
• Strong organisational and coordination skills, with attention to detail.