Enrollment Coordinator

THE ARTS & COLLEGE PREPARATORY ACADEMY

JOB DESCRIPTION: ENROLLMENT COORDINATOR

The Enrollment Coordinator is expected to reflect and participate in a progressive school culture of creativity, safety, inclusion, acceptance, and anti-bullying, as well model and uphold the school values of honesty, communication, problem-solving, kindness, respect for diversity, participation and awareness in all interactions with school stakeholders – including students, staff, caregivers and families and community partners.

MAIN RESPONSIBILITIES

• RECRUITMENT

• Create, continually develop and implement engaging recruitment strategies and practices for attracting students at all grade levels to ACPA. This includes but is not limited to touring individual families, partnering with community organizations, representing ACPA at recruitment events or creating social media content.

• Work with partner organizations (other schools, arts organizations, community centers, etc.) to identify prospective ACPA students for enrollment on an ongoing annual basis.

• Keeping in regular and periodic contact through various means with prospective students and families to encourage completion of enrollment applications and to ensure informed school choice decisions are made.

• Identifying, creating and implementing new and diverse recruitment avenues, outreach and marketing strategies.

• Organizing and implementing small group and individual school tour experiences for prospective students.

• Create opportunities and experiences for current students and ACPA alumni to participate in recruitment activities.

• Collaborate with middle and high school principals to ensure the tour process covers pertinent school information and has opportunities for prospective students and families to have programmatic questions answered.

• ENROLLMENT

• Collaborate with the Record Director to ensure proper enrollment, collection of required paperwork, and coordination of maximum enrollment at each grade level.

• Ensure that the enrollment process is engaging, friendly and accommodating to a diverse recruitment pool.

• Ensuring that prospective students and caregivers complete all application items on a timely basis in the student SIS (PowerSchool).

• Ensuring that ACPA’s enrollment and lottery policy is implemented.

• Maintaining an ongoing wait list of prospective students with complete applications.

• Ensuring each grade level is full on an ongoing basis.

• MARKETING

• In collaboration with the Communications and Marketing Director, create recruitment and enrollment print and media content.

• Explore marketing avenues for targeted recruitment.

• Ensure that the mission, vision and values of ACPA are reflected in marketing and recruitment materials.

• REGISTRATION

• Collaborate with the Records Director to assist in securing required documents for student registration and enrollment

• REPORTING STRUCTURE

• This position reports directly to the Assistant Principal

• MINIMUM QUALIFICATIONS

• High school diploma or GED required

• 1–2 years of experience in customer service, school operations, or administrative support

• Strong communication skills for interacting with students, families, and staff

• Proficiency with computers and data systems, including Google Workspace and/or Microsoft Office

• Accuracy and attention to detail in data entry and record management

• Ability to maintain confidentiality and comply with FERPA and student data privacy requirements

• Successful completion of BCI/FBI background checks

• Ability to work effectively with diverse families and communities

• PREFERRED QUALIFICATIONS

• Experience in K–12 school settings (front office, registrar, attendance, or enrollment)

• Familiarity with PowerSchool, SchoolMint, or similar SIS/enrollment platforms

• Bilingual proficiency (Spanish preferred)

• Knowledge of Ohio residency, enrollment, and withdrawal regulations

• SALARY

Dependent on level of education and years of direct experience