Entertainment Coordinator

Job Title: Entertainment Coordinator

Company: Sound Agents
Location: Fully Remote (short term) - potential to move to Hybrid role in the future.
Employment Type: Full-time

About Us:

At Sound Agents, we are Sydney’s leading entertainment provider, specialising in curating DJs, live entertainers, and artists for premium venues and events. Our team prides itself on delivering exceptional entertainment experiences, tailored to each client’s unique needs.

The role

You own the programming and scheduling of every entertainment booking across our Sydney venues and clients: DJs, bands, solo artists, duos, MCs and more. You match the right act to each brief using our custom-built rostering system, then run the confirmation process end to end so every booking lands cleanly.

This is the engine room of the agency. High volume, fast turnaround, built on strong relationships and sharp organisation. Get it right and every event runs on time with the right performer in the right place.

What you'll do

• Program and schedule entertainment bookings across a diverse range of Sydney venues and events
• Match the right act to each brief across DJs, live performers, bands, solo artists, duos, and MCs
• Run allocations and confirmations through our custom-built rostering system
• Liaise with clients, artists, managers, and booking agents so every party's needs are met
• Send, track, and chase confirmations across both email and SMS
• Keep availability and rosters accurate across a high volume of shifts
• Adapt to last-minute changes and keep communication tight between artists and clients

What we're looking for

We're open on background. What matters is how you work.

You move fast. Allocations don't sit in your inbox. You make quick, sound decisions and keep bookings moving.

You handle volume. A large roster of shifts doesn't rattle you. You stay organised when there's a lot in the air at once.

You build relationships. Artists trust you, reply to your messages, and want to work with you again. You're the reason they say yes.

On top of that:

• Organised under tight deadlines, with the ability to juggle multiple bookings at once
• Clear, confident communicator across clients, artists, managers, and booking agents
• Comfortable in a custom rostering system and a tech-forward setup
• Adapts fast in a dynamic environment
• Experience in the entertainment industry is preferred but not required

The details

• Type: Full-time

• Location: Fully remote, Australia-based

• Reports to: Operations Manager

• Start date: From 20 July

How to Apply:
Please email your Cover Letter and CV within the job platform. Candidates will also be required to complete a short questionnaire to assist in the application process.