Entry-Level Administrative Assistant

About the Role

We're a growing wholesale toy company looking for an Administrative Assistant to support our sales team day-to-day. This is a flexible, hands-on role for someone who enjoys variety — one day you might be following up with customers or helping coordinate schedules, the next you're pitching in on a sales team task or catalog update. Prior experience is preferred, but we especially value flexibility and a willingness to learn our systems.

Key Responsibilities

Sales Team Support

• Help the sales team with day-to-day tasks as they come up
• Process incoming customer orders and prepare quotes
• Send follow-up emails to customers and prospects
• Respond to customer inquiries via email and phone
• Assist with scheduling — meetings, calls, and calendar coordination
• Maintain and update product listings and pricing sheets
• Assist with CRM/order tracking and follow-ups
• Support trade show or wholesale account outreach as needed

Accounting & Back-Office Support

• Enter and reconcile invoices, bills, and receipts in QuickBooks Desktop
• Assist with accounts receivable/payable follow-up
• Prepare basic reports (sales summaries, outstanding invoices, etc.)
• Support month-end close tasks alongside bookkeeper/accountant
• Help organize digital and physical financial records

General Administrative

• Maintain organized files (contracts, vendor info, shipping documents)
• Assist with data entry and cleanup projects (e.g., product database, contact lists)
• Support ad hoc projects, including upcoming system transitions (e.g., NetSuite migration)

What We're Looking For

• Prior experience in an administrative, sales support, or similar role preferred — but flexibility and attitude matter more than a perfect resume
• Comfortable helping with a variety of daily tasks, from customer follow-ups to scheduling
• Strong written communication skills
• Willingness to learn new tools and systems (QuickBooks, order/CRM systems, etc.)
• Reliable, detail-oriented, and able to juggle shifting priorities
• A self-starter attitude, especially in a small-team environment

What We Offer

• Starting pay of $22/hour, full-time
• A flexible day-to-day role — no two days look exactly the same
• Opportunity to grow with the company as we scale operations and systems

Pay: From $20.00 per hour

Language:

• Chinese (Preferred)

Ability to Commute:

• Vernon, CA 90058 (Preferred)

Work Location: In person