Entry Level Client Scheduling Coordinator Vienna, VA

We are hiring an Entry Level Client Scheduling Coordinator for our Vienna office. This is in office position only.

The Scheduling Coordinator helps manage appointment communication, scheduling, confirmations, and client follow-up.

Previous experience is not required. Training is provided for candidates who communicate well, stay organized, and are comfortable working with people.

Responsibilities

• Communicate with prospective clients
• Coordinate and schedule appointments
• Confirm upcoming appointments
• Follow up regarding scheduling changes
• Maintain accurate appointment and communication records
• Communicate through phone, text, and email
• Work with team members to keep scheduling organized
• Provide professional communication throughout the appointment process

Who We're Looking For

Successful candidates are typically:

• Comfortable speaking with people
• Reliable and consistent
• Organized
• Detail-oriented
• Professional in their communication
• Coachable
• Comfortable learning new systems
• Able to work in an office environment

Previous experience in customer service, hospitality, retail, scheduling, administrative work, or other client-facing positions may be helpful but is not required.

We hire attitude, work ethic, and coachability—not resumes.

Training

Structured training is provided and includes:

• Scheduling systems
• Client communication
• Appointment follow-up
• Internal procedures
• Record management
• Professional communication

Career Development

This role provides an opportunity to develop experience in client communication, scheduling, organization, and professional service.

Additional responsibilities and advancement opportunities may be available based on performance and business needs.

Work Environment

• Full-time
• In-person
• Vienna, Virginia
• Professional office setting
• This is not a remote or hybrid position. Please apply only if you are able to commute to our Vienna, VA office daily.

Apply

Submit your application through Indeed to be considered for the Entry Level Client Scheduling Coordinator position.

We are currently reviewing candidates for our Vienna office.

Pay: $70,000.00 - $88,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid training
• Vision insurance

Work Location: In person