Entry Level Manager

Are you looking to switch career paths? Do you want on the job management training?

Are you looking for a job with regular business hours so you can spend weekends with family and friends?

Entry-level Manager for professional office setting needed. Join our skilled team of professionals for on the job-training, with full benefit package and great work environment.

QUALIFICATIONS REQUIRED:

Time Management: work under pressure and highly organized

Self-Motivated and Self-Directed: work alone and focused

Collaborative Efforts: work well with a team

Problem Solving: review and determine resolutions for clients and company

Accounting: process invoices, assist with budgets

Exceptional Communication: written and oral

Administrative: create and maintain files, draft letters and emails

We are locally owned and operated and have served Collier and Lee Counties for over thirty years. We are looking for individuals with these qualifications and more, to join our skilled commercial property management team.

Specific Duties

· Provide excellent client service. Respond to request/problems in a timely and courteous manner and generate work orders directed to appropriate staff. Follow up with the client to ensure satisfactory resolution of the issue. Ensure that there is 24-hour emergency coverage at all times.

· Conduct periodic inspections to ensure compliance and the proper upkeep.

· Ensure that files are properly maintained and kept up to date in accordance with company policy. Prepare and maintain appropriate files, records, correspondence and file notes.

· Assist with administering tenant occupancy including providing the new tenant with an introduction letter regarding emergency contacts, insurance requirements, rent collection procedures, and maintenance request procedures.

· Become proficient with the accounting/property management software. Monitor all key dates and reporting within the system.

· Assist with establishment of the property plans, policies, procedures and manuals.

· Prepare and conduct client meetings, including notices and meeting minutes, as necessary

· Adhere to Association statutes and specific Association Docs

General Duties

· Prepare memos, faxes, email, maintain files, prepare expense reports and other administrative forms, copying, and arrange for courier service and overnight deliveries.

· Maintain office clerical, filing and record keeping systems.

· Assist in the production of monthly and annual reports.

· Assist in preparation of transaction related documents

· Maintain contact and other databases.

· Aid in the production of departmental report (e.g., business plans, financial statements, RFP’s).

· Contractor coordination.

· Coordinate tenant move-ins.

· Obtain estimates/bids for repairs. Generate and track Work Orders.

· Sort, code and ensure accuracy and compliance with contracts and invoices.

· Coordinate and schedule appointments, meetings and conference calls.

· Collect and organize all property information in a format for quick reference.

Financial

· Detailed verification of all invoice amounts and information with approved Work Orders or contracts.

· Ensure proper property coding on invoices.

· Investigate cost reduction opportunities.

· Read meters and calculate utility bill-backs to tenants.

· Assist client accounting with questions related to the property and resolution of vendor issues.

Other Requirements

· Full-time salary position.

· Strong working knowledge of MS Word, Outlook and Excel.

· Familiarity with accounting software (e.g., AppFolio) a plus!

· Effectively prioritize and multi-task.

· Excellent people skills.

· Strong working knowledge of general office equipment (copiers, fax machines, scanners).

· Ability to effectively communicate both orally and in writing.

· Dependable & flexible as well as possessing the ability to maintain a high level of confidentiality.

· Proactive, initiate follow- through.

Miscellaneous

The qualification requirements, physical demands and work environment characteristics described in this job description are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.

This job description in no way states or implies that the essential duties described are the only responsibilities. The employee is required to follow any other instruction and to perform any other work duties at the request of the supervisor or other management personnel.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have experience with property management?
• On a scale of 1-10 with 10 being the greatest, what is your level of Excel knowledge and experience?

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative: 3 years (Preferred)

Ability to Commute:

• Naples, FL 34109 (Required)

Ability to Relocate:

• Naples, FL 34109: Relocate before starting work (Required)

Work Location: In person