Entry-Level/Full-Time: Administrative Assistant - Trailing Documents

Essential Job Functions

• Responsible for Trailing Documents:

sorting through and checking in documents by Lender and investor

preparing cover sheets for each document/loan

imaging all documents and uploading to internal proprietary software before shipping to investor (shipping occurs monthly or quarterly, depending on the client)

preparing waybills for shipping

data entry/status updates in proprietary software

researching reports received from clients and/or investors to ensure accuracy

researching any missing documentation and contacting title companies for updates

• Responsible for e-recording and abstract recording of documents with county clerk’s office for various clients and internally

Order office and breakroom supplies, as needed.

Prepare outgoing mail (certified mail, etc.), create and ship FedEx packages, as needed.

• Acts as a back up:

to the primary receptionist for lunch coverage and absences.

for a variety of clerical duties, including, but not limited to, inputting invoices into various accounting systems (Excel, QuickBooks, etc.); breaking down company credit card statements; weekly and monthly reports related to production; receiving, sorting, and distributing incoming mail, FedEx, and UPS packages; monthly and annual financial reporting. Previous knowledge of QuickBooks is not necessary.

• Maintain professionalism and confidentiality at all times.

Skills

· Strong computer skills, including Microsoft Office products.

· 60+ WPM typing preferred.

· Excellent customer service skills.

· Strong oral and written communication.

· Attention to detail.

· Must be able to work well independently.

· Punctuality is necessary.

· Reasonably prompt access to a reliable internet connection away from the office, as needed

The above statements are intended to describe the general nature and level of work being performed by the people assigned to this job. They are not meant to be construed as an exhaustive list of all job responsibilities. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as deemed necessary.

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person