EOI - Executive Assistant / Admin Support

Allygroup is seeking Expressions of Interest (EOIs) from experienced Executive Assistant / Admin Support, particularly those who hold a security clearance, to support legal work across a range of Commonwealth departments and government agencies.

We are building a talent pool of high‑calibre individuals to contribute to a variety of government administrative functions and provide comprehensive administrative and executive support to senior leaders. If you thrive in a fast-paced environment, have exceptional attention to detail, and can effectively manage competing priorities while maintaining professionalism and confidentiality, we would be interested in hearing from you.

Available opportunities
We welcome EOIs from candidates interested in:

• Short‑term and long‑term secondments across government agencies
• Different engagement types from secondment to S26 transfer
• Hybrid, remote, or on‑site arrangements, depending on agency requirements
• Roles requiring a current Australian Government security clearance (Baseline and above)

What we’re looking for
We are seeking an Executive Assistant / Admin Support with experience in one or more of the following areas:

• Manage and coordinate executive calendars, including scheduling appointments, meetings, and events
• Organise meeting logistics, including booking rooms, preparing agendas, and coordinating participants
• Prepare, manage, and distribute correspondence, reports, briefing materials, and other documentation
• Monitor and manage shared inboxes, distribution lists, and communication channels
• Track and follow up on requests, action items, submissions, and key deliverables to ensure deadlines are met
• Maintain accurate records and document management systems
• Support the preparation of presentations, reports, and executive papers
• Liaise with internal and external stakeholders, building effective working relationships
• Work closely with senior leadership and administrative colleagues to ensure the smooth operation of the executive office
• Provide general administrative support and assist with special projects as required

About you
Our ideal candidate will have:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role
• Outstanding organisational and time-management skills
• Strong written and verbal communication skills
• High attention to detail and the ability to maintain confidentiality
• Experience managing complex calendars and coordinating meetings
• Proficiency in Microsoft Office applications and electronic document management systems
• Strong problem-solving skills and the ability to work independently
• A collaborative approach and the ability to build positive relationships with stakeholders at all levels

What you need to do now
To apply, click the ‘Apply Now’ button below or send a current resume and cover letter to our team at [email protected] expressing your interest in this opportunity. For a confidential talk in relation to this position, please call us on [02 5104 3170](tel:02 5104 3170). You may also contact our office via phone or email to arrange a Video Relay call or other call services through The National Relay Service. Plain, large font copies of this ad (and related position description/s) may also be requested by emailing [email protected].