Equipment Coordinator

Leveling the Fields is a programs-focused nonprofit dedicated to increasing the number of girls in sports, recognizing the strong correlation between sports participation and future leadership roles. We are committed to breaking down barriers and providing universal access to sports, regardless of financial constraints, geographical limitations, or lack of options. Through our EmpowerPlay and PlayFit programs, we aim to get more girls into sports, keep them engaged, and equip them with the tools needed to thrive as future leaders.

EmpowerPlay The EmpowerPlay Program is a dynamic multi-sport after-school program aimed at empowering girls through athletics and is designed specifically for girls in 3rd through 5th grade. The program is run onsite at the elementary school. Over the nine weeks, participants learn the fundamentals of each sport while building teamwork and confidence. Our program is designed to foster self-acceptance, positive body image, and good sportsmanship through our unique empowerment journal. For girls in low-income areas, the program is offered at no cost to families.

PlayFit The PlayFit Enrichment Program is a weekly add-on designed to complement existing after-school programs, offering a fun and engaging way for 3rd-5th grade girls to stay active and build confidence. The program focuses on a single sport, allowing participants to deepen their skills, and is available in a 6-week or 8-week format. With on-site coaching and equipment provided, PlayFit makes it easy for girls to explore sports and develop teamwork and leadership skills. Designed to be accessible for all, this program brings empowerment and physical activity directly to your after-school care.

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Equipment Coordinator Organization Leveling the Fields

Commitment 2–4 hours per week (heavier before and during program launches)

Reports to Programs Committee Chair

Works Closely With Executive Director, Coaching Coordinator, Programs Team

Position Overview The Equipment Coordinator manages all program equipment for Leveling the Fields. This role owns inventory tracking, equipment kits, seasonal planning, and equipment rotation to ensure every program has the right supplies, on time and in good condition.

This role owns equipment readiness .

Core Responsibilities Inventory Management

• Maintain a complete and up-to-date inventory of all program equipment.
• Track equipment by sport, school, and program cycle.
• Monitor condition, losses, and replacement needs.

Seasonal Planning & Ordering

• Identify equipment needs for each upcoming season and program.
• Communicate ordering recommendations (what and when) to the Executive Director in advance of each season.
• Coordinate timelines to ensure equipment arrives before programs begin.

Equipment Kits & Distribution

• Assemble sport-specific equipment kits for each program site.
• Ensure kits include all required supplies and are labeled by school and sport.
• Coordinate equipment distribution and return with coaches and program staff.

Equipment Rotation & Storage

• Manage rotation of equipment between programs and schools to maximize use.
• Track which equipment is in use, in storage, or scheduled for the next program.
• Coordinate storage organization and access.

Program Support & Wrap-Up

• Support coaches with equipment-related questions or needs during programs.
• Collect and inspect equipment at program end.
• Update inventory and flag restock or replacement needs.

Task Ownership (Clear Lines) Equipment Coordinator OWNS

• Equipment inventory and tracking
• Equipment kits and readiness for each program
• Rotation and reuse of equipment
• Communication of equipment needs to leadership

Equipment Coordinator COLLABORATES WITH

• Executive Director equipment purchasing and budget alignment
• Programs Chair program schedules and sport needs
• Coaching Coordinator coach equipment requirements and feedback
• Community Engagement Chair equipment needs for clinics or special events (as applicable)

Equipment Coordinator DOES NOT OWN

• Purchasing approval or budget decisions
• Program scheduling
• Fundraising or in-kind solicitation (provides needs only)
• Storage contracts or facilities

Qualifications

• Strong organizational and inventory management skills.
• Detail-oriented and reliable.
• Comfortable tracking physical assets and timelines.
• Able to lift and transport equipment as needed (preferred).
• Interest in youth sports or operations support.

Success Looks Like

• Every program starts with complete, ready-to-use equipment kits.
• No last-minute equipment shortages.
• Clear visibility into inventory and future needs.
• Efficient reuse and rotation of equipment across programs.