ERP IMPLEMENTATION AND OPERATION EXECUTVE

Purpose of the Role

To implement the school ERP across all approved departments and ensure that staff use it consistently, records remain accurate, and management receives reliable reports.

Key Responsibilities

• Plan and complete ERP implementation
• Review each department’s requirements and existing processes.
• Prepare a module-wise implementation plan with deadlines and responsible persons.
• Coordinate configuration, installation, integrations, testing and issue resolution with the ERP vendor.
• Obtain department approval before each module goes live.
• Cover all school operations
• Admissions, enquiries and student records.
• Fees, receipts, outstanding balances and accounts integration.
• Student and staff attendance.
• Timetables, examinations, report cards and academic records.
• Homework, learning resources and parent communication.
• HR, leave and payroll coordination.
• Transport, library, inventory, procurement and assets.
• Other approved modules, including visitor management and management dashboards.
• Ensure accurate data
• Collect, clean and upload existing records.
• Verify opening fee balances and other financial records with Accounts.
• Correct missing, duplicate and inaccurate entries.
• Ensure every department updates information within agreed deadlines.
• Train staff and support parents
• Conduct practical training for teachers, administration and department heads.
• Create simple operating instructions for each job role.
• Support parent account activation and app usage.
• Maintain an issue register and follow up until problems are resolved.
• Drive daily usage
• Monitor whether departments complete required work through the ERP.
• Identify non-usage, delays and repeated errors.
• Provide refresher training and escalate unresolved non-compliance to the Principal.
• Reduce duplicate manual registers after management approves the transition.
• Protect information and maintain continuity
• Configure access according to job responsibilities, with approval.
• Protect student, parent, employee and financial information.
• Coordinate backups and test restoration with IT and the vendor.
• Disable access promptly when employees leave.
• Maintain approved procedures for system downtime.
• Report to Management
• Submit a weekly report showing module status, usage, pending data, issues and next actions.
• Maintain dashboards for admissions, fee collection, attendance and other agreed indicators.
• Escalate critical issues promptly.

Pay: ₹30,000.00 - ₹60,000.00 per month

Benefits:

• Paid time off

Education:

• Bachelor's (Preferred)

Work Location: In person